Vacant job

Do you want a developmental role in a dynamic and international research environment where you can combine structure, service, and coordination? Apply to SciLifeLab Operations Office!

About SciLifeLab

SciLifeLab is Sweden's national centre for molecular biosciences, enabling cutting-edge research with strong societal impact in health and the environment. We have a mandate from the government and operate as a non-profit collaboration between the founding universities KTH, KI, SU, and UU, with operations at most other universities in Sweden. This cross-institutional collaboration creates synergies that drive research forward, and our high-tech methods enable research that would otherwise not be possible in Sweden.

Job Description

We are now looking for an Administrative Coordinator for SciLifeLab Operations Office, responsible for conference operations, administration, and support to the business. The role is varied and suits you who thrive with many contact surfaces, creating functional working methods, and getting things done in practice. The role is dynamic and may change with SciLifeLab's development as a national resource, and tasks may therefore change or be added.

The position is located within the department working with management and operational support for SciLifeLab's national mandate (Operations Office), with staff in Solna and Uppsala. You will be part of a team with engaged colleagues and an open working climate, with opportunities to influence and develop working methods and routines. The operations are dynamic with a high pace and great variation in tasks.

The position is based at KTH with the workplace at SciLifeLab Campus Solna.

Main Responsibilities:

Responsibility for the Conference Department at Campus Solna

• Responsible for booking conference rooms and planning meetings and events.
• Develop and maintain routines.
• Coordinate with internal functions such as reception, building management, and Campus support.
• Handle follow-up and participate in the development of facilities and technology.

Event and Visitor Support

• Planning and execution of scientific meetings and conferences.
• Book venues, catering, travel, and accommodation.
• Handle participant registration and practical event administration, including web.
• Visitor coordination, including documentation.

Administrative Support

• Handling of orders, purchases, and procurement.
• Create and follow up on administrative processes.

Qualifications

Requirements

• University education, preferably within one of SciLifeLab's areas of operation.
• Experience working with events and conferences.
• Experience in project management, coordination, or a similar role that the employer deems relevant.
• Ability to express yourself fluently in Swedish and English, both orally and in writing, as this is required in daily work.

Personal Attributes

To succeed in the role, we see that you are organized and like to create order and structure, while also being flexible and able to adapt when conditions change. You are interested in communication and networking and have a proactive work style where you pick up on what needs to be done. You enjoy providing service and collaborating with many different functions, in a role where you take responsibility and are the hub of the operations.

Merits

• Education in project management.
• Experience working in government/public sector.
• Experience in research-related activities and/or higher education/university.
• Experience with and interest in digital tools including web (e.g., Office suite, Google).

We will place great emphasis on personal attributes.

Become part of KTH

KTH shapes the future through education, research, and innovation. As a leading international technical university, we play an active role in driving and contributing to the transition to a sustainable society. Here you are offered the opportunity to grow and develop in a creative and dynamic workplace with good working conditions and benefits. Gender equality, diversity, and equal opportunities are a quality issue and a clear part of KTH's values as a university and public authority.

Read more about our benefits and what it is like to work and develop at KTH.

Union Representatives

Contact details for union representatives.

Application

You apply via KTH's recruitment system. As an applicant, you are responsible for ensuring your application is complete when submitted and that the qualifications we seek in the advertisement are evident in your CV.

In this recruitment, you apply only with your CV. Instead of a cover letter, you will answer one or more questions in the recruitment system. It is important that you answer the questions carefully and truthfully, so that we get a clear picture of your competence and experience. We base our selection on the qualifications outlined in the advertisement.

The application must be in KTH's possession no later than the last day of application by midnight, CET/CEST (Central European Time/Central European Summer Time).

About the Employment

The employment is permanent according to agreement.

The employment begins with a six-month probationary period.

Other

For information on the processing of personal data in connection with recruitment.

It may occur that a position at KTH is placed in a security class. If this is the case for this specific position, a security clearance of the applicant is conducted in accordance with the Security Protection Act (2018:585) after consent. In these cases, a prerequisite for employment is that the applicant is approved after security clearance.

Tests may be applied in this recruitment process.

We decline direct contact with staffing and recruitment agencies as well as sellers of job advertisements.