Vacant job

We are now looking for an Executive Assistant to the Municipal Director in Sollentuna Municipality – right in the middle of opportunities.

The role of Executive Assistant involves being a close and reliable colleague to the Municipal Director – a person who creates structure, continuity, and security in a daily life where the pace changes and questions are often complex. The assignment requires integrity, good judgment, and the ability to see the big picture in a politically governed organization. Here you have the opportunity to contribute to ensuring that the municipality's management functions smoothly and professionally, while becoming an important part of a context where service and quality are central.

Responsibilities

As a management support, you work closely with the Municipal Director and contribute both strategically and administratively to the daily work. You are responsible for meeting administration, where you plan, coordinate, and prepare internal and external meetings – from the management group to political forums. This includes creating good conditions for well-functioning meetings and ensuring that the right materials are in place on time.

The work also includes minutes and document management, where minutes, decision support documents, and official reports are written, quality assured, and distributed. Contact with both internal and external actors is extensive, and the role serves as the first point of entry for questions and cases – always with professional correspondence and a welcoming attitude.

The assignment also includes calendar and travel planning, where the Municipal Director's time is prioritized and structured. Trips and arrangements are booked and planned with care. By quality-assuring routines and documentation, you contribute to maintaining high standards and good quality in the work.

Qualifications

A high school diploma is required for the role. Post-secondary education in administration, law, political science, or similar is meritorious.

Experience of qualified administrative work within the public sector is a requirement.

We see that you have very good ability to express yourself in Swedish, both orally and in writing, as well as good English skills and familiarity with handling various IT systems, diary systems, and digital meeting technology.

It is an advantage if you have experience from municipal operations, are accustomed to writing official reports, have worked with project administration or coordination, and have knowledge of confidentiality handling according to the Public Access to Information and Secrecy Act.

We are looking for an employee who is structured and has the ability to prioritize, plan, and create order even when much is happening at the same time. You are clear and professional in your communication, which you combine with a warm and service-oriented attitude. Integrity and good judgment are crucial, especially in handling sensitive information and situations.

We see that you are very flexible and solution-oriented in an environment where conditions can change quickly. Independence combined with good collaboration skills means that you contribute to the whole. Your understanding of municipal administration and political decision-making processes is valuable, as is the ability to work under time pressure without compromising on quality.

Background checks and certificate of good conduct will be conducted before employment.

We welcome your application!

We offer

Welcome to Sollentuna – a municipality right in the middle of opportunities! Together we make Sollentuna better every day for our residents, businesses, and organizations. We have clear and ambitious goals to create security, welfare, and sustainable growth.

We offer you a meaningful and enjoyable job in a stable environment where the level of ambition is high. With us, you get fantastic colleagues who want to make a difference for others. Now we are looking for you who are innovative, responsible, and welcoming. Join us on the journey to create Sweden's most attractive municipality!

Open to all
We focus on your competence, not your other prerequisites. We are open to adapting the role or workplace to your needs.