Vacant job

Do you want to contribute to safe and well-functioning care within specialist psychiatry?

With us, you will have a varied role where you make a difference every day. As a medical secretary with coordinating responsibilities, you contribute to the smooth and structured operation of the unit while developing alongside an engaged team.

Working as a Medical Secretary with Coordinating Responsibilities at WeMind

At WeMind, administrative staff play a key role. For many patients, administration is their first contact with the clinic, and the reception is crucial for the patient to feel seen and welcome.

In this role, you combine administrative tasks with coordinating responsibilities for the administrative team. You work closely with management to create structure, clear working methods, and good collaboration within the team. You will have a central role in coordinating the administrative work at the clinic and supporting the daily workflows.

The administrative tasks are varied and include, among other things, bookings, handling of medical records and referrals, quality work, reporting, and coordination between different professions at the clinic.

The coordinating responsibilities include, among other things:

• Planning and coordination of administrative work
• Introduction and support for new employees
• Coordination of administrative routines and working methods
• Involvement in the development and improvement of administrative processes
• Acting as a contact person for administrative matters towards the various professions in the unit

You also provide support to the unit in matters concerning administration and structure.

Your New Workplace

WeMind Psychiatry in Rinkeby is a psychiatric outpatient clinic with a psychosis clinic and an emergency unit. Approximately 40 people work at the unit, valuing collaboration, knowledge exchange, and a good working environment.

What We Offer

• Secure employment with collective agreements and insurance
• Wellness allowance via Epassi
• Individual salary setting
• Regular competence development
• Opportunity to participate in development projects

We believe in close and active leadership, short decision-making paths, and a working environment where you feel both secure and stimulated. And yes – we think it is important to have fun at work.

About You

We are looking for you who have experience in administrative work within healthcare, preferably within psychiatry. You are used to working in a structured manner, coordinating tasks, and creating order in daily work.

We would like you to:

• Be trained as a medical secretary or have equivalent experience/training within healthcare
• Have the ability to lead, coordinate, and distribute daily work within the administration
• Have experience with the medical record system Take Care
• Have good knowledge of Office 365
• Be responsible, independent, flexible, and solution-oriented
• Have good collaboration skills and a professional attitude
• Communicate well in Swedish, both orally and in writing
• Have good experience with local IT administration

We also see that you thrive in a varied administrative role with many contact surfaces and contribute to a positive work climate. You are proactive, meticulous, and appreciate working in a unit where collaboration, development, and support between colleagues are a natural part of everyday life.

Practical Information

• Permanent position (probationary period applies)
• Full-time (100%), or according to agreement
• Location: Rinkeby
• Start date: According to agreement

Verification of professional license and criminal record check is conducted before the decision on employment.

Your Application

Please submit your application by June 14, 2026. Selection is made on an ongoing basis.

For questions, you are warmly welcome to contact: Elin Molén, Unit Manager, at [email protected]

I look forward to hearing from you and telling you more about us. Warmly welcome with your application!

Elin Molén

WeMind works for mental health and offers care and support services within adult psychiatry, Child and Adolescent Psychiatry (BUP), residential homes for youth (HVB), as well as resource and treatment schools. We work evidence-based, follow treatment results, are resource-aware, and always maintain a friendly attitude. Our most important building block is, of course, our employees, and together we work to constantly improve psychiatry in Sweden and by providing efficient and equitable care and interventions, we make a real difference.