Vacant job

Do you want to work close to highly specialized care and contribute to a well-functioning administration that makes a real difference for patients from all over the country? Do you thrive in a varied and responsible role where structure, collaboration, and development are in focus? Then this might be the job for you.

What we offer

• A work environment characterized by collaboration, engagement, and high competence
• An stimulating and developing work in a socially important operation
• Great opportunities for knowledge exchange and competence development
• A central and varied role with many contact surfaces within the operation
• Of course, you will also benefit from our general benefits offered by Karolinska University Hospital.

About the position

In the Healthcare Administration business area, the hospital's healthcare administrative resources are gathered within Staff Production. The operation consists of over 600 medical secretaries, administrators, and executive assistants who together are responsible for ensuring that the daily administrative operations function efficiently across the entire hospital.

We are now looking for an Executive Assistant/Administrator for Theme Cancer, Medical Unit Bäckencancer in Solna. Medical Unit Bäckencancer is the theme's largest unit with approximately 450 employees. Here, malignant diseases of the urinary tract, male and female reproductive organs, and the intestine are investigated and treated. Benign urological diseases are also treated within the operation.

As an Executive Assistant/Administrator, you have a central and varied role where you work closely with section managers and serve as a qualified administrative support in daily operations. The role involves significant personal responsibility and places high demands on structure, independence, and the ability to prioritize.

Your main tasks include, among other things:

• Coordinating and planning meetings
• Creating presentation materials
• Working with personnel administration, IT-related issues, and contract management
• Responsible for document and case management, including diary registration
• Contributing to internal and external communication and the development of administrative routines
• Working proactively to create structure, clarity, and efficient administrative processes.

The role requires high integrity and a professional approach in handling sensitive information.

The operation is in a development phase where digital tools and AI-based support are gradually being explored to streamline administrative processes and create better structure in information flows. We see digital development as a support in work and value employees who are open to new ways of working and want to contribute to a sustainable administrative everyday life.

We are looking for you who

• Work in a structured manner and have the ability to plan, prioritize, and coordinate several parallel tasks
• Are flexible and can adapt when conditions and priorities change
• Communicate clearly, professionally, and adapt your communication to the recipient and situation
• Have personal maturity and a professional approach in handling sensitive information
• Work independently and take responsibility for driving the administrative work forward.

We place great emphasis on personal suitability.

Qualifications

Requirements:

• Relevant education for the assignment that the employer deems suitable, at least upper secondary education
• Experience working as an executive assistant or in another similar qualified administrative role
• Very good knowledge of Microsoft 365 and experience working in various IT systems
• Very good knowledge of Swedish and English, both spoken and written

About the recruitment process

Selection and interviews may take place continuously during the application period.

In connection with your application, you need to attach a CV. Instead of a cover letter, we ask you to answer selection questions and briefly motivate why you are suitable for the role. Answering the questions is a prerequisite for your application to be considered complete.

We warmly welcome your application - Together we are Karolinska!

In connection with the appointment of positions involving care of children and young people, the person offered the position will be checked against the suspicion and criminal record register. Here you can read more about the recruitment process and what checks are performed at Karolinska.

As an employee at Karolinska University Hospital, you may be mobilized for wartime service. Read more about what this entails here.

If you are or have previously been employed by Region Stockholm, we will take internal references from your current or former manager, should you become a candidate for employment.

For permanent positions, a probationary period may be applied.

Applying for a job in Region Stockholm

We strive for gender equality and fairness in our workplace and welcome applicants with different backgrounds and conditions.

We only accept applications through this system. Apply by clicking the "Apply" button. Applications sent by mail or email will not be considered. We decline direct contact with staffing and recruitment agencies as well as sellers of additional job advertisements.

Our recruitment system cannot handle anonymous applications or applicants with protected personal data. If you have protected personal data, we ask you to contact the contact person specified in the advertisement. Your application will then be handled outside the recruitment system. You should also be careful about what information you provide in your application and only include information relevant to the specific position.

Region Stockholm is responsible for healthcare, public transport, regional development, and contributes to cultural life. Every day, around the clock. In the country's fastest-growing region. Together we are creating Europe's most attractive metropolitan region.

Read more about what it is like to work for us in Region Stockholm