Vacant job

Make a difference. Every day.

Do you enjoy working broadly with administrative tasks, have a strong sense of service, and an interest in supporting the management of the Department of Neurology, Rehabilitation Medicine, Dementia, and Geriatrics (NRMG)? Then this might be the right position for you!

The Hospital: Skåne University Hospital (Sus) is one of Region Skåne's eleven health and medical care administrations. Sus is tasked with being Region Skåne's university hospital with a special responsibility for specialized and highly specialized care. At Sus, the full spectrum is available: primary care, specialized care, highly specialized care, research, and education. Here, world-leading research is closely linked to patient-centered clinical activities. We teach and supervise students, who are our future colleagues. At Sus, we want you to meet colleagues who see their part in the whole, whose competence and willingness to develop create the leading university hospital. VO NRMG is a highly specialized department with assignments at the national, regional, and local levels. We have extensive operations in Malmö, Lund, and Höör.

Number of positions: 1 position.

RESPONSIBILITIES

We welcome an experienced and independent executive secretary who wants to work in a coordinating role with a variety of tasks and many contact points both within and outside the hospital.

In the role of executive secretary, you are a qualified administrative support to the department head and have a central function in the department's management work. You work closely with the department head, management group, and staff, facilitating their work by contributing structure, clarity, and efficient working methods. You have a good overview of the department and the department head's assignments and work with foresight in planning and coordination. This means that you support the department head in daily work, coordinate activities, and ensure that important moments are planned in good time.

You are the secretary to the department head and the department's management group, responsible for invitations and minutes in various forums, as well as participating in meetings and taking notes. You also have a good overview of the department head's agenda, handle the calendar, internal and external phone calls, and plan and book meetings and travel. Additionally, you draft and edit reports and presentations and are responsible for certain tasks within personnel administration and invoicing.

You actively contribute to developing and improving administrative working methods and routines in order to streamline the department's work. Furthermore, you are responsible for creating and communicating news on our intranet and have a coordinating role for administrative support functions within the department's information and data management.

As you are the natural point of contact into the department, you are also the face of the management. The work thus involves many contact points both within and outside Sus. You are also part of the administration's network for executive secretaries. The position gives you great insight into the important work carried out at VO NRMG and Skåne University Hospital.

The position is primarily based in Malmö, but meetings and activities also take place in Lund and Höör, and you will divide your time between these locations.

QUALIFICATIONS

We welcome you who have completed and passed upper secondary education and preferably also post-secondary further education or university education with a relevant orientation for the position. You have previous experience of working as an executive secretary, assistant to a senior manager, or support to a management group. Merit is experience of a similar role within public administration and preferably within regional health and medical care. You have broad administrative competence and are used to drafting texts, reports, presentations, meeting minutes, etc. You have very good knowledge of Swedish in speech and writing. You also have high IT maturity and an interest in using new digital tools, as well as being an experienced user of the Office package.

As a person, you are structured and organized with a professional and service-oriented approach. You are unpretentious, empathetic, and responsive with good collaboration skills. Furthermore, you appreciate working under varying conditions and work pace, are flexible, and have the ability to handle many tasks in parallel. The work requires that you enjoy having a visible and central role in the department's management work, are self-reliant, proactive, solution-focused, and work with high integrity. You have good communication skills and can express yourself correctly and clearly in writing. Great importance is attached to personal suitability.

Welcome to apply!

Employment form: Permanent employment.

About Region Skåne: Region Skåne is responsible for health and medical care, public transport, and sustainable development throughout Skåne. Our highest decision-making body is the Regional Council, which is directly elected by the inhabitants of Skåne. Region Skåne is a value-driven organization that works with the values of welcoming, driving, care, and respect in everything we do.

About Skåne University Hospital (Sus): Sus is located in Lund and Malmö and is the country's third largest hospital. Sus is a knowledge hub for health and medical care at all stages of life at the regional, national, and international levels. Our 12,000 employees are driving development within the university hospital's three assignment areas: care, research, and education. With us, you get to work in a value-driven organization that develops health and medical care together with patients and their relatives. Welcome!

At www.skane.se/ledigajobb (https://www.skane.se/ledigajobb) you can see at what stage Region Skåne's recruitment processes are and how many have applied for the positions.

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