Department Assistant to Management Technology

In the role of assistant, you will become part of our socially important and constantly growing organization. Do you want to take on the energy challenge and work for a brighter Sweden? Welcome with your application.

About the position

As a department assistant, you will work closely with the department head and other managers and staff in the management technology department, providing qualified administrative support in their daily tasks. Your responsibilities will include:

• supporting managers and the management team with ongoing administration
• planning and managing calendar bookings, meetings, travel planning, and meeting notes
• contributing to communication issues and the implementation of the department's larger meetings, conferences, and events
• supporting the management and development of the department's administrative routines
• participating in and, when necessary, driving various administrative development initiatives and assignments

You will also work with invoice management, record-keeping, documentation registration, and personnel administrative tasks such as delegations and handling of consulting agreements as needed.

You will have the opportunity to develop within the role and take responsibility by:

• driving your own development assignments
• leading smaller groups in specific tasks
• you may hold a team-leading role during periods

You are expected to collaborate across organizational boundaries and participate in shaping effective working methods for the department.

You belong to the Management Technology department within the Network division. Your immediate supervisor is the department head. In your daily work, you will collaborate closely with other administrators and assistants within the division and be part of a competent and supportive administrative network.

About you

Required qualifications:

We are looking for someone who is structured, meaning you plan and organize your work in a way that creates order and stability, even when multiple tasks are ongoing simultaneously. You work result-oriented by taking responsibility for your tasks, following up on what you start, and ensuring that deliveries maintain good quality. You are also collaborative and actively contribute to good cooperation by listening to others, sharing information, and creating a positive and professional collaboration with both managers and colleagues.

You should also adhere to the government value framework. We place great importance on your personal qualities.

Furthermore, you have at least 2 years of higher education in areas such as communication, economics, or administration.

You also have:

• At least 5 years of documented experience in qualified administrative work, such as meeting and travel bookings, event planning, meeting administration and notes, calendar and travel planning, invoice management, and record-keeping and documentation registration.
• At least 5 years of experience working in MS Office (Excel, Word, PowerPoint, Outlook, and SharePoint) with very high proficiency in these programs.
• At least 3 years of experience documenting steering group meetings or equivalent decision-making forums.
• Very good ability to express yourself in speech and writing in Swedish and a good command of English.

We consider it an advantage if you have experience in:

• At least 3 years of work experience in administration in public operations, e.g., state or municipal
• At least 1 year of work experience with the financial system UBW/Agresso.
• At least 2 years of leadership experience in the form of managerial, team leader, or project leader assignments.
• Education in event management or communication and experience in planning and executing events with at least 150 participants, including handling news and communication on the web and social media.
• Experience in handling personnel administration and security processes related to this, such as SSB and SUA.

Good to know

• The position is located in Stockholm/Subdbyberg
• Opportunity for remote work up to 50% #LI-DNI
• Travel may occur occasionally/month
• Application deadline April 30, 2026, we use selection questions instead of a personal letter
• The position is a permanent employment, probationary employment may be applied.
• Benefits | Svenska kraftnät

If you have questions about the position, please contact the recruiting manager Amelie Fürst at tel. no. 010-475 8375. For questions about the recruitment process, contact the responsible recruiter Caroline Kirschon, tel. no. 010-350 9249. Union representatives are Annika Ingeborn, SACO, tel. no. 010-475 87 72 and Erica Midfjäll, ST, tel. no. 010 475 87 31. You can also reach us via email: [email protected].

Work here – become an important part of our energy future | Svenska kraftnät

We kindly ask for no direct contact with staffing and recruitment companies or sellers in connection with recruitment, as we have contracted agreements that apply to Svenska kraftnät as a government authority.

Additional information

We place high demands on our employees' security and confidentiality awareness. Before a decision on employment is made, a security review will be conducted according to the Security Protection Act (2018:585) in cases where the position involves handling security-classified information or participation in security-sensitive activities. If the employment concerns a position in a security class, the security review will also include a background check and, in some cases, a special personal investigation.

For employment at Svenska kraftnät, there may be a requirement for Swedish citizenship in certain positions. The employment also includes an obligation to be placed in a war situation.

For more information about security reviews

Svenska kraftnät works to promote diversity and counteract discrimination and welcomes applicants with diverse backgrounds and experiences to our recruitments.

Get to know Svenska kraftnät and what it is like to work with us:

Get to know us at Svenska kraftnät