Vacant job

At Future People, we are looking for a departmental administrator for an authority in the electricity sector in Sundbyberg. As a consultant with us, you will have the opportunity for an exciting assignment while continuing to develop in your area of expertise. You will be employed by Future People and work on-site with our client. We care deeply about your well-being both with us and in your assignment. With us, you are an important and valued person, both as an employee and as a colleague.

Take the next step in your career and grow together with us!

Our client is an authority that manages the national grid for electricity in Sweden. They also conduct research and development projects in many areas to promote new technology. The authority's work impacts society socially, environmentally, and economically, both locally and nationally, but also globally through the authority's supply chains. Here, you will be part of a mission that is vital to society.

Job Responsibilities:

We are looking for a structured and self-driven administrator who wants to work closely with managers and contribute to the smooth operation of the organization in daily tasks. The role involves providing administrative support to a departmental manager as well as several section and unit managers.

You will have a central function in the organization where you are responsible for creating structure, coordinating administrative processes, and relieving managers in their daily work. The role entails significant personal responsibility and requires good collaboration skills as well as the ability to prioritize and plan tasks.

The assignment is carried out as a consultancy role where you work in a technically oriented organization and support several different units within the same department.

Before the assignment can commence, a security clearance will be conducted.

As a person, you are attentive, engaged, and possess good collaboration skills. You are structured and capable of working independently while striving to deliver high-quality results.

• Calendar management and meeting bookings

• Preparation of meeting materials and presentations

• Administrative handling of documents and decisions related to consultants and employees

• Updating intranet pages

• Support during onboarding and offboarding of employees and consultants

• Ordering equipment, permissions, and access

• Management of vacation lists

• Support during introduction programs and internal activities

• Purchasing materials, equipment, and services

• Simple reporting and compilations

• Invoice management and coding

• Planning of internal meetings, workshops, and conferences

• Booking of venues, technology, and catering

• Preparation of agendas and minutes as needed

• Administrative support to the department's management team (planning meetings, documenting decisions, and following up on activities)

• Updating intranet and presentation materials

• Preparation of simpler decision-making materials

• Document management in file servers and SharePoint as well as record-keeping

• Development and updating of administrative routines

The administrator works closely with the departmental manager and section and unit managers. Regular check-ins occur to plan and follow up on tasks. The role also involves responsibility for raising needs for prioritization and contributing to the effective organization of work.

Requirements for the position:

• At least 1 year of post-secondary education in areas such as economics, HR, or administration

• At least 5 years of experience in an administrative role with tasks such as:

• documentation, follow-up, and reporting

  • meeting and conference bookings as well as travel bookings

  • minute-taking

  • planning of meetings and workshops

  • onboarding/offboarding of employees and consultants

  • ordering of IT, office supplies, and services

• At least 3 years of experience with MS Office (Excel, Word, PowerPoint, and Outlook)

• At least 3 years of experience documenting management group or steering group meetings or equivalent decision-making forums

Meritorious:

• At least 3 years of work experience in administration within the public sector, such as state or municipal operations

• At least 1 year of work experience with the financial system UBW/Agresso or equivalent

You will be employed by Future People and work as a consultant with our exciting client.

For us, it is important that every candidate has a positive experience with us, and we keep you updated throughout the process. You will never have to wonder what is happening and how you stand in the recruitment process. As our employee, you can trust that we will help you achieve your career goals. We are here as a partner throughout your professional career.

Warm welcome to submit your application today!

Scope: Full-time until 30/4-2027 with the possibility of extension

Start: 1/5-2026

Application deadline: 19/3-2026

You apply for the position at futurepeople.se

We cannot accept applications via e-mail due to GDPR.

If you have questions about the role or wonder how the process looks going forward, feel free to contact us. The people working on this assignment process are Therese Lönnberg, you can reach me at [email protected] and Liv Hedström, [email protected]. We welcome applicants with diverse backgrounds and experiences. We review applications continuously, and in the consulting world, processes often move quickly. The role may be filled before the application deadline, so do not wait to submit your application.

Welcome to us at Future People!