Procurement Administrator at Sollentuna Municipality

Do you want to be part of Sollentuna's procurement unit, a close-knit team with high ambitions! We are looking for a meticulous and flexible procurement administrator who wants to help develop the purchasing and procurement operations.

The procurement unit is a municipal resource responsible for the municipality's purchasing and procurement processes as well as e-commerce. We belong to the finance department within the municipal executive office and consist of a competent team of procurement officers, follow-up strategists, administrators, e-commerce controllers, contract controllers, and investigators against welfare fraud, led by a procurement manager.

Responsibilities

Sollentuna Municipality has high ambitions in its purchasing and procurement processes. We work with both municipal framework agreement procurements, object procurements, and direct procurements of various kinds. Our goal is to create the greatest possible benefit for the municipality's operations and residents – with quality, business acumen, and sustainability in focus.

As an administrator, you are the unit's face to the outside world and often the first contact for both internal and external parties. It is of great importance that you are accommodating and have a service-oriented approach. You will have a varied everyday life with everything from quick matters to long-term improvement projects.

In the role of administrator, you will initially work with administration but will gradually also be responsible for certain direct procurements and renewed competitions on framework agreements.

In your daily work, you will be responsible for:

• registering the procurement unit's matters in the diary system and ensuring that everything is correctly filed.
• updating the Information Management Plan
• managing contracts and contract extensions
• receiving, registering, and archiving public documents and handling mail as well as archiving the procurement unit's documents.
• assisting in the release of public documents and handling confidentiality assessments according to applicable legislation.
• being helpful in masking (confidentiality) of documents.
• monitoring the functional mailbox and directing inquiries appropriately and providing support in procurement and purchasing-related matters.
• contributing to the development of working methods, routines, and processes.
• providing other administrative assistance to the employees of the procurement unit and to some extent support to the finance manager in the finance department.
• conducting direct procurements and renewed competitions on framework agreements in the longer term.

Qualifications

We are looking for someone with post-secondary education focused on purchasing/procurement or another relevant degree. You have good system skills and find it easy to learn new digital tools. You have solid experience in administrative work and can express yourself well in speech and writing. If you have worked within a purchasing and/or procurement unit, have experience working in any diary system and/or procurement system, and knowledge of public procurement, we consider this an advantage.

We place great emphasis on your personal suitability in this recruitment and are looking for someone who is self-driven, service-oriented, and solution-focused. You thrive in a role with many contact points, are flexible, adaptable, and find it easy to collaborate with others. You can easily plan your work, are structured, and analytical.

Other

In this recruitment, we have chosen not to use personal letters as a selection method. Instead, you will be asked to answer a couple of questions along with your application.

A successful background check is required for employment.

Welcome to Sollentuna – a municipality full of opportunities! Together, we make Sollentuna better every day for our residents, businesses, and organizations. We have clear and ambitious goals to create security, welfare, and sustainable growth.

We offer you a meaningful and enjoyable job in a stable environment where the ambition level is high. With us, you will have fantastic colleagues who want to make a difference for others. Now we are looking for someone who is innovative, responsible, and welcoming. Join us on the journey to create Sweden's most attractive municipality!