Staffing Administrator

Do you want to help ensure safe and quality staffing for the Social Administration in Halmstad Municipality? As a paid staffing administrator, you play a central role in creating stability for both employees and users – every day.

Here, you will use your administrative skills, system familiarity, and service mindset to contribute to an efficient and sustainable operation within care and support.

Your Responsibilities

In the role of staffing administrator, you will have a varied and important task where you, from a holistic perspective, match the needs of the operations with the right competence at the right time. You will work daily in the staffing system Heroma, where you manage personnel changes, bookings, and updates of information to create a stable and functioning everyday life for our users.

You will:

• match available resources with the needs of the operations and users
• continuously work in Heroma and other digital systems to ensure correct staffing planning
• be a support to the units in matters concerning staffing, changes in work, and substitute management
• be part of relevant networks and collaborate closely with colleagues within and outside the administration
• contribute to a legally secure handling by following applicable laws, agreements, and guidelines

The work is characterized by a high pace and quick decisions, where you are expected to take great personal responsibility while also being part of a collaborative and supportive workgroup. The position is scheduled during the day from Monday to Sunday and includes weekend work.

Your Qualifications

To succeed in the role, we see that you have completed upper secondary education or equivalent that is deemed relevant. It is an advantage to have education at the post-secondary level. You have good computer skills and experience working in digital systems, and it is beneficial if you have previously worked with staffing, personnel planning (preferably around the clock), or within care and support.

We are looking for someone who works in a structured manner and is comfortable managing many cases simultaneously. You have a professional demeanor, are communicative, and thrive in environments where a lot is happening.

Personal Competencies Relevant to the Role:

Networking

You build and maintain relationships, both internally and externally, to create good conditions for collaboration. You share information in an open and accessible way and proactively reach out when needed to ensure smooth staffing.

Initiative

You act quickly and independently when the situation requires it, take responsibility for driving matters forward, and see what needs to be done – even without direct instructions. You suggest improvements and actively contribute to the development of routines and working methods.

Service Orientation

You meet colleagues and operations with a responsive and solution-oriented approach. You adapt your communication to the recipient and always strive to deliver good quality and create value for users and operations.

Problem Solving

You quickly analyze situations and find practical, sustainable solutions. You weigh different perspectives – for example, agreements, competence requirements, and operational needs – and make well-founded decisions in a daily life that often requires quick assessments.

Stress Resistance

You remain calm even in pressured situations, prioritize wisely, and focus on what is most important to create stability in staffing. You use structure and planning as support and maintain good quality in your work even when the pace is high.

Personal suitability is an important part of the selection process.

We Offer You

With us, you will have a meaningful job where you contribute every day to ensuring that care and support function for the residents of Halmstad. You will be part of a competent and supportive team where we learn from each other and develop together.

We offer, among other things:

• a secure employment in a stable organization
• introduction and opportunities for professional development
• healthcare benefits and perks according to the municipality's agreements
• networks within the administration and the opportunity to influence routines and working methods

Here we work with care, professionalism, and a desire to find smart solutions together.

Additional Information

The Social Administration works to provide support and help to children, young people, families, and individuals with disabilities or dependency problems. We also work with outreach and preventive measures. Fundamental to us is that we meet each other in a respectful manner – both our users and among ourselves as employees.

To ensure the quality of the recruitment process at Halmstad Municipality and to enable good communication with our applicants, we ask you to submit your application digitally.

We value the qualities that a balanced age and gender distribution, as well as ethnic and cultural diversity, bring to the organization. We therefore welcome applicants who contribute to this.

Before employment, you need to demonstrate that you have the right to work, which is required under the Aliens Ordinance. You do this by proving your citizenship in the EU/EES or Switzerland through a passport, national ID card, or personal certificate together with an identity document. If you cannot do this, you need to present a work permit or show that you are exempt from the requirement for a work permit.

The position is filled on the condition that it is not claimed by surplus staff.

Recruitment is ongoing, so do not wait to submit your application.

Halmstad Municipality offers healthcare benefits and applies a smoke-free working time.

We kindly decline all offers of advertising and recruitment assistance in connection with this advertisement.

Warm welcome with your application!

When you work in Halmstad Municipality, you create meaning by shaping, strengthening, and enriching the everyday lives of others - whoever you are. With us, collaboration, balance, and the opportunity to develop, both as a professional and as a person, are important - we are the workplace where you get more out of life! Read more about us here (https://www.halmstad.se/intro).