HR Administrator at the Notary Office

As an employee of the Swedish Courts Administration, you have the opportunity to actively contribute to the development of the entire Swedish Courts system, which consists of around 80 courts, authorities, and boards with approximately 7,600 employees. The Swedish Courts Administration employs about 400 staff members who work to develop and support the Swedish Courts, with the headquarters located centrally in Jönköping, and local offices in Stockholm, Gothenburg, Malmö, and Umeå. Our operations are characterized by trust-based leadership and active employee participation. We strive for a gender-equal workplace and offer interesting tasks in a pleasant and modern environment.

Do you want an interesting and meaningful job while being part of our justice system? Then you should apply for the position of HR Administrator at the Notary Office!

About the Job

The Swedish Courts Administration is responsible for recruiting around 600 notaries each year to the country’s courts. The notary service is a cornerstone for supplying judges and prosecutors in Sweden, making a professional and correct recruitment process of utmost importance.

The responsibility for notary admissions lies with the Employer Unit in the HR department. Our department is entering an exciting phase of development. We are working on:

• future competence supply for judges and other key roles
• leadership development
• own AI development and new digital working methods
• preparations for a more independent authority in 2027

The HR department consists of five units and is characterized by a cross-functional, development-oriented approach with a focus on quality, collaboration, and results.

As an HR Administrator, you will be part of the team working with the recruitment and admission of notaries. The role also includes administrative tasks in collaboration with HR specialists in the unit and other units within the HR department.

Your Assignment

As an HR Administrator at the Notary Office, you will work on the recruitment of notaries for the country’s district courts and administrative courts. In this role, you will:

• have contacts with candidates, courts, and other stakeholders in the work of our notary admissions
• ensure requirements and qualifications among applicants
• conduct notary appointments
• contribute to the Swedish Courts as an attractive employer at legal fairs
• participate in the development of the Notary Office's work and the process surrounding notary admissions, e.g., through digitalization and the use of AI.
• provide administrative support across the entire HR department during recruitments, archiving, record-keeping, distribution of decisions, and more.

Who Are You?

We are looking for someone who is responsible, structured, meticulous, and passionate about service. We also see it as important that you have an interest in developing work methods and are curious about how AI and digital tools can enhance the work.

You:

• have experience in HR administration and/or recruitment
• have good knowledge and experience in using the Office suite and are also accustomed to handling various support systems
• have at least completed upper secondary education
• master the Swedish language very well in both spoken and written form
• are good at working in a team
• bring your personality and contribute to a good working environment

We would like you to:

• have post-secondary education in HR administration or other education that the employer deems relevant to the work
• have worked with administration in public operations

To be considered for employment, you must meet high standards regarding judgment, security awareness, and suitability. This means that you uphold democratic values and the state values that govern the operations of the Swedish Courts. We require that you comply with applicable laws. We place great emphasis on your personal qualities.

Who Are We?

The Swedish Courts Administration has about 400 knowledgeable and engaged employees who together drive development and provide support and service to Sweden's approximately 80 courts. Our work is a prerequisite for a functioning justice system, and what we do matters every day – for your and everyone else's legal security!

The HR department conducts development work where we strategically work to meet future needs. We are now looking for someone who wants to contribute to the future supply of judges and prosecutors.

Would you like to know more about the Swedish Courts and the Swedish Courts Administration? On the page "Working in the Swedish Courts," you can read and watch videos about what it is like to work with us.

Other

We are looking for an HR Administrator for a fixed-term employment of about one year with a possible extension. The place of employment is Jönköping.

We offer the opportunity for remote work up to two days a week. Within the Swedish Courts, we have individual salary setting.

Some of our positions require a security review before a hiring decision is made. This means that a security review according to the Security Protection Act (2018:585) will be conducted if applicable. If this is relevant for the position you have applied for, you will receive more information about it at a later stage.

Before employment, it may be relevant to conduct background checks.

To ensure an inclusive and fair recruitment process, the Swedish Courts apply competence-based recruitment. Our selection is based on candidates' competencies and merits. Tests may be applied as part of the recruitment process.

If you have questions, please feel free to contact HR specialist Cecilia Arnedal or unit manager Anna Savic.

Warm welcome with your application!