Join Us in Developing Information Management at Göteborg's School Administration

Do you want to be part of developing information management in one of Sweden's largest school administrations? We are now looking for two new colleagues for our archive team: one permanent position and one project position.

Description

Göteborg's School Administration is one of the largest in Sweden. We are responsible for the city's municipal schools from preschool to grade nine, adapted primary school, culture school, and after-school care. The administration includes 138 municipal primary schools where nearly 47,000 students attend school every day. The entire administration has about 9,700 employees who work together to develop and manage the operations - together we pave the way for the school of the future.

The Office and Security Unit is the hub for the administration's information and case management, security planning, and support to committees and central management groups. The unit is to conduct effective case management from incoming documents, investigation, and preparation for decisions, to documentation, equipment, and follow-up of decisions made.

We work in pleasant premises at Gamlestads Torg 5, easily accessible by bus and tram. In the office, we work based on an activity-based work approach, which gives greater freedom to choose workspaces based on tasks.

Feel free to follow our journey on LinkedIn: Göteborg's School Administration (https://www.linkedin.com/company/goteborgs-grundskoleforvaltning)

Who Are We in the Archive Team?

We are a group consisting of four archivists and two archive assistants, and right now we also have the privilege of being reinforced by two project-employed colleagues. In our team, there is a high ceiling, with lively discussions and lots of laughter. We support each other in our daily work and actively work with positive reinforcement – it is incredibly important for us to see, lift, and encourage each other in what we do. We generously share our knowledge and are keen to make you feel like one of the team and warmly welcome you from your very first day.

Job Responsibilities

Do you have a drive for practical archive management and enjoy creating order and clarity? We now offer exciting roles in the archive team at the Office and Security Unit. As an archive assistant with us, you will work with the practical management of the administration's documents, which means organizing, cataloging, and archiving material both at the schools and in our central archive. You will have a central role with many contact points, from principals and archive representatives in the field to colleagues in the central administration and the Regional Archive.

Permanent Archive Assistant (1 position)

In this role, you will take overall responsibility for practical archive management. In addition to organizing and cataloging documents and delivering them to the Regional Archive for final storage, you will also develop and streamline work processes related to the central archive and the archive debt from the district period. You will produce and update supporting documents, conduct training, and support the administration's archive representatives in their daily work. The role also includes handling requests for the release of public documents, which includes confidentiality assessments. In collaboration with our strategic archivists, you will plan the administration's practical archive work. Archive maintenance tasks on digital platforms may also occur.

Project Archive Assistant (1 position)

Here, the focus is primarily on organizing personnel documents and preparing them for delivery to other administrations within Göteborg City. The work also includes collecting, organizing, and cataloging documents from the municipal primary schools and preparing them for delivery to the Regional Archive. The project position requires the ability to work methodically and focused on specific archive holdings. The position is full-time and is limited until 2027-08-31.

Qualifications

We are looking for someone with a university degree in archive and information science. Previous experience in archive work within the public sector is an advantage. Experience with school documents and/or personnel documents is also considered a merit. You are a proficient IT user and master the Office suite. You also express yourself well in Swedish, both orally and in writing.

To thrive with us, you need to be responsible and accustomed to working independently and in a structured manner. You have good service skills and are good at collaborating with others. In your work, you enjoy meeting new people and providing support and advice in a pedagogical manner. You also care that your work is performed correctly and thoroughly.

Welcome with your application!

Other

As an employee in our administration, you are offered, among other things, wellness grants, bicycle benefits, and employee support.

According to the Education Act, extracts from the police criminal record must be presented by individuals before they are employed in preschool activities, schools, and school-age childcare. You can order this on the Police's website.

In preparation for this recruitment, we have made decisions regarding recruitment channels and therefore kindly decline further offers of competence mediation, advertising, and recruitment assistance.

We only accept applications via our recruitment system in accordance with GDPR.

About Us

We create the future in Göteborg – one lesson at a time

Every weekday, thousands of children and young people meet in our schools – with them, we shape the future of Göteborg. In the school administration, we are 10,000 dedicated employees working together to ensure that all students succeed and grow, regardless of background or circumstances. You have an important role in creating an equitable school of high quality, where you can both develop and develop the operations. You build knowledge, community, and faith in the future together with your colleagues. With us, you can make a real difference.

Göteborg's School Administration is responsible for the city's nearly 140 municipal schools, from preschool to grade 9, adapted primary school, after-school care, and culture school. Welcome to work close to the forest, the city, or the sea. We are Göteborg.