Job Advertisement: Secretary at GD Stab

The Total Defence Research Institute (FOI) is a government agency conducting world-leading research in defense and security to support Sweden's military and civil defense. The research spans several areas, including underwater, cyber defense, space, electronic warfare, sensor systems, civil defense, CBRNe (chemical, biological, radiological, nuclear, and explosive substances), military platforms including weapons and protection, as well as security policy analyses. FOI's research plays a key role in building Sweden's defense capability.

Are you a person with a high sense of service? Do you want to create good conditions for the agency's management and internal coordination at GD Stab? Then FOI could be your new workplace. We offer a balanced work life, a developing work environment, and a mission that is vital to society.

About the Position

In the role of secretary at GD Stab, you will provide support and service primarily to the Director General and the Head of Staff through planning and coordinating travel, meeting activities, handling referrals, and other matters within the framework of GD Stab's coordination and management. Daily tasks include administration of calendars, phone contacts, correspondence, travel administration, as well as compiling materials for decision-making and referrals. You will also be the host for national and international visits.

About the Unit

You will be part of the Office for Coordination and Management, which is part of the Director General's management support.

Do you have the competence profile we need?

Requirements

• Relevant educational background at least at the high school level.
• Experience working in a role as a secretary to management in a similar organization.
• You have a good ability to express yourself verbally and in writing in Swedish and English.
• You are an experienced user with good knowledge of the MS Office suite.
• To thrive and perform well, you need to be outgoing, have good collaboration skills, and a high sense of service. You work in a structured manner with a holistic view and stay one step ahead by identifying what needs to be done. You are attentive and adaptable when conditions change and new situations arise. Within given frameworks, you are expected to work and drive your tasks independently. Personal maturity, good judgment, and high integrity are important qualities in the role. We place great emphasis on your personal attributes.

Meritorious

• Experience from public operations, primarily government agencies.
• Experience in any financial system.

What do we offer you?

The Total Defence Research Institute (FOI) is a government agency conducting world-leading research in defense and security to support Sweden's military and civil defense. We offer a unique workplace where you have the opportunity to work on what is important for total defense and society as a whole. The research is applied both within defense authorities and among civil actors and plays a crucial role in building a relevant and effective defense capability.

We consciously work for a good work environment with a good balance between work and private life. In addition, we offer a range of benefits. Read more about what it's like to work with us: https://www.foi.se/jobba-hos-oss.html (https://www.foi.se/jobba-hos-oss.html)

The position is a permanent employment that may start with a six-month probationary period.

Do you want to be part of finding answers for a safer world?

Welcome with your application in Swedish in the form of a CV and personal letter via the application button by February 10th!

For more information about the position, please contact Head of Staff Niclas Karlsson. Union representatives are David Sundell (Saco-S) and Magnus Lindström (OFR/S – ST) All can be reached at 08-555 030 00.

As the position is placed in a security class, Swedish citizenship is required. A security check with a background check will be conducted before employment according to the Security Protection Act (2018:585). For the security check, certified copies of relevant education and service certificates will be requested.

FOI is an authority where submitted application documents become public documents that can be disclosed to third parties upon request in accordance with the Public Access to Information and Secrecy Act.

Offers from recruitment companies are not welcome.