Temporary Administrative Coordinator

Do you want to coordinate, support, develop, and ensure the quality of the processes and workflows of the Environmental and Urban Planning Administration? Do you enjoy working broadly, strategically, operationally, and in a team-oriented manner? Then we warmly invite you to apply for the position of temporary administrative coordinator!

About the Position

As an administrative coordinator in the Secretariat, you will coordinate and manage tasks from the management team and the various department heads within the Environmental and Urban Planning Administration. The tasks will vary depending on the assignment, area of development, and the focus of the organization, making this a fun and varied job. Some tasks are recurring and follow a process, while others are task-oriented and change based on focus and trends. You will be part of a team, but the work is also very independent, and you will play an important role in meeting the needs of our team moving forward.

The Secretariat primarily works on behalf of the management team, and assignments are staffed based on task, competence, and direction. We coordinate the registries and case management of the committees, as well as annual processes and internal controls. We initiate and drive innovation and development, handle information security and GDPR issues, and coordinate larger urban development projects.

Examples of Tasks:

• Coordinate internal preparation forums, meeting structures, annual cycles, and common processes
• Coordinate department management meetings and departmental meetings as support for department heads
• Purchasing, procurement, invoice management, and financial follow-up
• Represent the administration in various assignments, such as continuity management
• Registry and case filing
• Management of routines and internal communication, etc.

About the Workplace

The Environmental and Urban Planning Administration consists of four departments: Building Permits, Land and Exploitation, Environment, and Urban Planning, as well as a secretariat. The administration has about 200 employees with many different specialist competencies. The Secretariat, with eleven employees, provides support to management and operations. The Secretariat primarily works on behalf of the management team, and assignments are staffed based on task, competence, and direction. We work in activity-based premises in Citypassagen, which is directly connected to the Travel Center and close to the city.

For us, leisure time is important. Primarily for your well-being, but also because we believe that an employee who feels good personally is more motivated to do a good job at work. Here we have gathered some of the benefits you can enjoy when you work for Örebro Municipality: Benefits - Work in Örebro Municipality (https://www.orebro.se/jobb). Our administration also has a staff association that organizes various activities throughout the year.

With us, you will become part of a whole and contribute to our overarching administrative goals: With democracy as a foundation, we create an attractive and sustainable Örebro. We build trust through clarity and competence. We are engaged, show openness, and courage.

• We care and understand each other's assignments
• We see the whole before the individual
• We see opportunities and are curious
• We are innovative and creative

Qualifications

To be suitable for the job, you need to be able to work independently with a high degree of initiative and a structured approach. You will work in several different processes, which requires flexibility and good collaboration skills. In your coordinating role, it is essential that you can capture questions, initiate and clarify assignments, and then implement and translate them into practice. Since you will be working with many different stakeholders, a good ability to express yourself well in Swedish, both verbally and in writing, is required. As the work involves working in digital systems, you are expected to have very good digital competence.

We place great emphasis on personal suitability.

Requirements:

• Higher education/university degree of at least 180 credits in public administration and management, law, social sciences, or another direction deemed relevant by the employer
• Experience in case management, information security, and GDPR issues
• Knowledge of public administration

Desirable:

• Experience and/or knowledge of the environmental and community building sector

Scope and Start Date

Employment type: Temporary

Employment rate: 100%

Start date: By agreement until February 28, 2027

Number of positions: 1

Additional Information

Interviews are planned to be held together with the recruiting manager and HR at Citypassagen during week 6.

Read more about what it is like to work at Örebro Municipality at www.orebro.se/jobb (https://www.orebro.se/jobb)

Application

The deadline for applications is January 28.

Welcome with your application!

Protected personal data? Read more about how to apply at orebro.se/jobb/skyddadepersonuppgifter (https://www.orebro.se/jobb/skyddadepersonuppgifter)