Ref: 20260059

The special accommodation within Malmö City consists of five units. We are now looking for an assistant for Sjöstaden within special accommodation, unit 2.

As an assistant, you will have a central role in the organization and support both managers and employees. Your main task is to relieve the section managers by handling administrative tasks and ensuring a smooth workflow.

Are you an engaged and flexible person with a strong interest in working in healthcare and social services? Do you want to be part of a team that makes a real difference in people's lives? Then you might be the one we are looking for!

Responsibilities

As an assistant, you will be the daily and proactive support for our managers and teams. Your tasks include:

• Practical work with daily staffing and schedule planning.
• Administration in systems such as Medvind/H-rutan and ekot.
• Ordering of consumables and work clothes.
• Handling of error reports, receiving deliveries and contractors.
• Booking of training for staff.
• Contact with operations when moving new users.
• Management of permissions in various IT systems.
• Coordination of interns and labor market employment.

Qualifications

• High school education with a focus on administration or nursing assistant training.
• Documented experience in staffing planning and overall personnel planning.
• Experience in coordination tasks within healthcare and/or social services.
• Previous work in administration, preferably within the municipal sector, is an advantage.
• Experience working in a 24-hour operation is a plus.
• You are accustomed to using a computer as a work tool and have the ability to quickly familiarize yourself with new programs and systems.
• Good knowledge of current system supports such as Medvind and Personec P is an advantage.
• Good knowledge of Swedish, both spoken and written.

Personal qualities needed for the position

• Flexibility: The work often involves changes and new challenges, so it is important that you can easily adapt to changing circumstances and see opportunities in change. This is crucial for managing daily staffing and schedule planning.
• Collaboration skills: You will work closely with other people and different operations. Being able to relate to others in a responsive and smooth manner, listening, communicating, and resolving conflicts constructively is important to be effective in the role of coordinator and contact person for interns and labor market employment.
• Structured: To plan, organize, and prioritize work effectively, you need to be structured. This helps you meet deadlines and ensure that administrative tasks such as managing permissions and booking training are performed correctly and on time.
• Service-oriented: A calm and attentive approach, as well as the ability to help others and deliver solutions, is crucial for handling error reports, receiving deliveries, and assisting managers in their daily work.
• Self-driven: You will need to take responsibility for your tasks and drive your processes forward independently. This is important for managing orders, administration, and quickly familiarizing yourself with and using new systems.

Important information for those applying for jobs in the Health, Care & Social Services Administration.

When you apply for a job with us, we will ask you to present an extract from the Police Criminal Record. The extract we want to see is "control of your own data". You need to request an extract from the Criminal Record yourself, and you can do this via a form found on the police's website: http://bit.ly/polisens-blankett (http://bit.ly/polisens-blankett)

Once you have received your extract, you will then present it to the recruiting manager. Please note that the normal processing time at the police is about two weeks, so please order the extract when you apply for the position.

Here you can read more: http://bit.ly/Information-om-utdrag (http://bit.ly/Information-om-utdrag)

About us

Special accommodation is responsible for care and support in the city's care and accommodation facilities, short-term accommodations, and respite care. We work to provide support to the elderly who can no longer live at home due to extensive needs for care and support, often due to dementia or physical illness. Our department is characterized by empathy, respect, and a strong desire to create a safe and pleasant environment for our residents. Read about Malmö City as an employer here malmo.se/jobb (http://malmo.se/jobb)

Information about the position

Employment type: Permanent
Scope: Full-time
Number of positions: 1
Start date: As soon as possible by agreement

Does this sound like something for you? Don't hesitate to send your application today and make a difference in Malmö City!

Other

Malmö City strives for employees to represent the diversity that exists in our city. We therefore welcome applicants who can contribute to us as an employer meeting the needs of Malmö residents.

Malmö City has been a Finnish administrative area since 2015. This means that the municipality must inform about the rights of the Finnish minority, offer elderly care entirely or to a significant extent in Finnish, and promote the Finnish language and culture. It also means a right to use Finnish in contact with us in the municipality. Since Malmö City is a Finnish administrative area, it is an advantage if you can speak Finnish. Warm welcome with your application! / Tervetuloa hakemuksesi kanssa!

Read more about the Finnish administrative area here: Finnish administrative area - Malmö City (http://malmo.se)