School Administrator at Antilopenskolan in Klippan

In Klippan municipality, we are motivated by development and aim to become a little better every day. Here, everyone has the opportunity to make a difference - both for each other and for all those in our operations.

With us, everyone's ideas are welcome, and there is room for you to be creative and brave in your own way. We trust each other and create together. This way, we find joy in our work.

Our values in Klippan and our directions "Want each other's success", "Dare to stand out", and "Fun at work" guide us in our work.

Do you want to join us? Become one of us in Klippan!

Are you a driven and service-oriented administrator with high digital competence who thrives in a warm and inclusive school environment?

We are looking for someone who wants to be the hub in an area with great opportunities to make a difference for children! As a school administrator, you are both our first contact outward and a key person internally - you are part of ensuring that the school runs smoothly every day.

Antilopenskolan is a F-6 school in central Klippan with good communication opportunities. About 220 students attend the school, of which about 90 are enrolled in the after-school program. Joy, safety, and development permeate our school. ICT is an important part of students' learning, and Klippan municipality has invested in a one-to-one program from grade 4. Language-developing methods through cooperative learning permeate our teaching. We believe in shared leadership in the classrooms, both from the students' knowledge perspective and from the teachers' work environment. Therefore, the school invests in a two-teacher system in grades 1-6.

JOB DESCRIPTION

We are looking for a school administrator for our fine school at 80-100%.

As a school administrator, you have a key role in the school's organization. You work closely with school management, educators, students, and guardians, contributing to the smooth and professional functioning of the operations. You are responsible for administrative processes, financial management, and daily administrative support for the school's activities.

The work is varied and requires both independence and teamwork. You thrive with responsibility, are action-oriented, and see solutions instead of obstacles.

Your mission:

• Finance & budget support: basis for budget, accounting, approval flows, follow-up, and simpler forecasts in our finance and purchasing systems.
• Scheduling & staffing: support for management and work teams, substitute coverage, local schedule, and meeting bookings.
• Orders & contracts: purchases according to framework agreements, order and delivery management, simple contract writing and follow-up.
• System and digital support: everyday administration in Microsoft 365/Office, school administrative systems, and e-services; quick problem-solving and guidance for colleagues.
• Reception & service: staffing the reception at the entrance, welcoming visitors, suppliers, and authorities; creating safety and structure in the reception.
• Student and staff administration: attendance, registers, certificates, and processing according to current routines.
• Order & compliance: record-keeping, archiving, and handling according to GDPR and the principle of public access.

You are part of a close team with the principal and vice principal, which means close dialogue and collaboration regarding the school's daily operations and development.

QUALIFICATIONS

We are looking for someone who is service-oriented and professional in your approach as you represent the school in all contacts at the reception. You are independent, structured, and solution-oriented, with the ability to keep many threads going at the same time. You thrive in a workplace where a professional approach forms the foundation of our relationships, where clarity and respect make a difference every day!

We are looking for someone who:

• Has documented education/experience in administrative work with finance/purchasing/scheduling such as: education in Public Administration, Administrator/Office Manager, Financial and Payroll Administration, Digital Administrator, School Administrator/Educational Administration (available in some locations)
• Has documented education/experience and very high digital competence in Microsoft 365 (Teams, OneDrive, Excel, Outlook, SharePoint), Visma Personec, Stratsys and is quick to navigate new systems and e-services. It is an advantage if you have worked with school administrative systems (e.g., IST, Skola 24, Haldor)
• Has very good knowledge of Swedish in speech and writing, basic knowledge of English; additional languages are an advantage
• Is familiar with or has worked according to GDPR, the principle of public access, and record-keeping (advantageous).
• Has experience from a school environment/F6 or other public operations (advantageous).

We apply rolling recruitment.

OTHER

To ensure the quality of our recruitment process, we work in a competency-based recruitment tool. We will review the selection continuously and may call candidates for interviews and fill the position before the application period has expired. When you apply, you should only attach your CV. You may be asked to answer a number of questions that are part of our selection assessment.

We do not use cover letters in our recruitment process.

Union representatives can be reached through the municipality's customer service at 0435-280 00.

We want you to attach relevant grades and certificates for the position in your digital application. If you are called for an interview, you should also be able to show a valid driver's license for the relevant service vehicle, if this is a requirement for the position.

To work with us, you must show a valid passport, national ID card, or personal certificate together with an identity document at the employment interview. If you are a citizen of a country outside the EU/EES or Switzerland, you also need to bring a work permit.

If you are offered a position, you must present a valid extract from the Police's criminal record before employment. The extract is free to order and can be done via the police's website https://polisen.se/tjanster-tillstand/belastningsregistret/ (https://polisen.se/tjanster-tillstand/belastningsregistret/)

We are looking for someone who has the competence to contribute to our operations regardless of gender, age, ethnic background, religion or other beliefs, sexual orientation, or disability.

We apply individual and equal salary setting based on experience, competence, and market conditions.

For everyone's comfort, our working hours are smoke-free.