Administrative Assistant to the Authority Department

Do you want to be part of creating an authority exercise where the individual's needs are at the center and where collaboration and quality go hand in hand? We are now looking for an engaged administrative assistant to our authority department as one of our colleagues is moving on to other assignments.

The authority department for individual and family care consists of about 35 employees and is responsible for authority exercise in the areas of children and youth, LSS, social psychiatry, financial assistance, harmful use and addiction, domestic violence, elderly care, and contractors. Our administrative assistants are important support functions for the entire unit.

We work to create good conditions for our residents to live independently, with the right support at the right time. In Svenljunga municipality, we have the advantages of a small municipality: short decision-making paths, proximity to colleagues, and a great opportunity to influence your work.

We are proud of our municipality and our work. Svenljunga municipality - we offer the best life!

JOB RESPONSIBILITIES

We are looking for someone who has a natural sense of service and enjoys creating a positive experience. You are structured and orderly, enjoy having control over details, and are flexible and solution-oriented. You take initiative and make things happen.

You will have varied tasks within your area of responsibility. You will handle the municipality's estate matters. Your role also includes being a support for our employees in various IT, invoicing, and personnel systems, requesting and providing documents, handling register inquiries and extracts, archiving and disposal, and being a central part of the introduction of new employees in the unit. You will be both management support and unit support.

You will work in a broad and flexible role and will have contact with various units, social workers, internal and external collaboration partners, and suppliers.

You should also be prepared for new tasks that may need to be solved at short notice. You will have a varied job focused on providing qualified administrative support to the department's social workers within the framework of the processing process.

QUALIFICATIONS

You have relevant education, such as a social administrator, or other education that the employer assesses as equivalent. You have experience in administrative work and in working in operations that are subject to confidentiality and privacy obligations. Since communication and documentation are central parts of the role, you have very good knowledge of Swedish, both spoken and written.

The role requires good knowledge and understanding of public administration. Experience in similar work and in the operational system Combine is an advantage. You also have good computer skills.

As a person, you are service-oriented, solution-focused, and have a strong desire to help others. You are unpretentious, administratively skilled, and comfortable in social contexts. You are structured, work efficiently and accurately, and have a good ability to coordinate and create trusting relationships in accordance with applicable decisions and guidelines.

OTHER

Your personal data will be used within Svenljunga municipality and by persons working with recruitment. The committee responsible for recruitment is the data controller and is responsible for the processing of personal data. If you want to know who is responsible for your data, you can contact us at [email protected] (mailto:[email protected]) or 0325-180 00.

The purpose of processing personal data is for recruitment purposes. The legal basis is consent to administer and document the recruitment process. The data that will be stored and saved due to the appeal process includes the information you provided, your CV, your cover letter, and any other information you provide to us. We will delete your data after 2 years.

If you have comments on how we handle your personal data or believe that they are in violation of data protection regulations, you should inform us as soon as possible. You can do this by contacting us at [email protected] (mailto:[email protected]) or 0325-180 00 or our data protection officer. You can also file a complaint with the Swedish Data Protection Authority ([email protected] (mailto:[email protected])).

By law, it is required to request a criminal record extract when hiring for school/preschool and disability services. Before employment, we are obliged to request a current extract from the criminal record.

If you want to read more about your rights or how we handle your personal data, you can read it on our website. https://svenljunga.se/ovrigt/om-personuppgifter (https://svenljunga.se/ovrigt/om-personuppgifter)

Warm welcome with your application!