Vacant job

With the forests of Bergslagen in the north, Lake Mälaren in the south, and a rich cultural heritage that includes a long industrial history, a royal castle, and a unique cultural environment around the Strömsholm Canal, Hallstahammar Municipality is a place that attracts both visitors and new residents. We are a growing municipality with 16,600 inhabitants in a dynamic region close to both nature and the city. We have one of the best business climates in the county and deliver welfare of high quality.

Our vision is to be a municipality where everything is simple and close, where innovation and creativity are obvious. Of course, we show responsibility and commitment to create a better society and environment for future generations. In short, you should find the good life near the city in Hallstahammar Municipality, whether you live here, run a business, work in the municipality, or are just here on a temporary visit.

JOB DESCRIPTION

As an administrator at the Department of Children and Education, you play an important role in the overall administrative work for the entire department. You are a support for management, staff, and operations within all parts of the Department of Children and Education in the municipality. Your assignment is broad and varied, and you contribute to quality and service in all contacts, both internally and externally.

You are also a special support to our principals, primarily for preschool and high school. This means that you work with scheduling, invoices, and contracts and have contact with the operations on a range of different administrative issues.

Examples of recurring tasks:

• Administrative support to principals within preschool and high school, such as recruitment, schedules, invoices, and contracts.
• Invoicing within preschool, primary school, and high school, including inter-municipal invoices.
• Management and registration in various administrative IT systems.
• Processing and follow-up of school obligation matters.
• Ongoing work with incoming calls, emails, and cases both internally and externally.

QUALIFICATIONS

We are looking for someone who is solution-oriented, responsible, and flexible. Having order and structure is a given for you. You are service-oriented, open, and outgoing with a focus on the customer and can remain calm in stressful situations. You see the whole picture and take into account the larger perspective, thinking strategically and long-term for the benefit of the operations. You are flexible and can adapt quickly.

Requirements for the position:

• High school education or equivalent.
• Experience in qualified administrative work, preferably in the public sector or educational activities.
• Experience with the Office suite, especially Microsoft Excel.

Meritorious for the position is:

• Post-secondary education in administration, personnel, or economics.
• Experience in personnel administration, recruitment, invoice management, and document management.
• Very good Swedish in speech and writing.
• Experience with the following systems - KIR, Edlevo (or equivalent), Procapita, Self-service, School 24, Winlas, Visma business solutions, Proceedo.

Great importance will be placed on personal suitability.

OTHER

Hallstahammar Municipality is part of the Finnish administrative area, and we welcome applicants with knowledge of Finnish in speech and writing.

All offers of recruitment and advertising assistance are kindly but firmly declined.

A criminal record extract must be presented before an employment contract is signed. You will order your own criminal record extract from the Police's website.

The recruitment process will continue on an ongoing basis, so please submit your application as soon as possible.