Vacant job

Your Responsibilities

We at Karl XI's home care service are now looking for a unit coordinator.

Your main responsibilities as administrative support to the unit manager are to assist the unit manager in achieving the goals of the organization, maintaining a good working environment, and enabling present leadership. You report to the unit manager and are part of a network with other unit coordinators within home care.

Your work includes, among other things:

• Supporting the unit manager in preparing materials for various processes by following up, analyzing, and suggesting actions.
• Assisting the unit manager in developing action plans to address identified deficiencies in the organization and conducting investigations within the operational area.
• Practical coordination, preparation, and planning of meetings, training, and other operational tasks such as secretarial duties during meetings.
• Coordinating, processing, and handling incoming customer inquiries and feedback to the organization.
• Scheduling for staff and coordinating personnel resources.
• Responsible for permissions, inventory, and orders as well as other administrative tasks.

As a unit coordinator, you are covered by a flexible working hours agreement.

Your Qualifications

We are looking for someone who is meticulous and structured!

Administrative education at least at the high school level or equivalent education and experience as assessed by the employer is required. A university degree is an advantage. You have at least one year of experience in administrative work.

It is advantageous if you have worked with scheduling/staffing and vacation planning or have worked as a manager. It is also desirable that you have experience in approving financial transactions. For the position, good computer skills, good knowledge of the Office suite, and basic knowledge of working in systems are required, as well as the ability to learn new IT systems.

The job as a unit coordinator requires a high level of social skills as you meet many people in your daily work. You have a service-oriented attitude, are accommodating and attentive to those you collaborate with, and have the ability to create trust, security, and engagement among customers, staff, and partners. The position involves both independent work and teamwork and requires you to be able to work physically on-site.

As a person, you are meticulous, responsible, and confident in making decisions. You plan, organize, and prioritize your work effectively, set and adhere to deadlines, remind and follow up. The nature and structure of the work can change rapidly during a day, which requires you to adapt to new conditions that arise. You have analytical skills and can express yourself well in Swedish, both orally and in writing.

We assume that you have a good attitude towards everyone and that you work according to the values of the Home Care Administration with the keywords - Trust, Respect, and Humility.

A driver's license (B) is required.

Great emphasis will be placed on personal suitability.

Additional Information

To ensure the quality of the recruitment process at Halmstad Municipality and enable good communication with our applicants, we ask you to apply in Grade/Varbi and not via email or paper format.

We value the qualities that a balanced age and gender distribution as well as ethnic and cultural diversity bring to the organization. Therefore, we welcome applicants who contribute to this.

Before employment, you need to demonstrate that you have the right to work, as required by the Aliens Ordinance. You do this by proving your citizenship in the EU/EES or Switzerland through a passport, national ID card, or personal certificate along with an identity document. If you cannot do this, you need to present a work permit or show that you are exempt from the obligation to have a work permit.

To be considered for employment, we want you to present an extract from the criminal record. Order an extract from the police's website using your BankID. Open the e-service and order - "Extract to check your own information in the criminal record". The extract will be sent to your mailbox and should be brought in an unopened envelope and presented during the recruitment process.

We kindly decline all offers of advertising and recruitment assistance in connection with this advertisement.

The position will be filled provided it is not claimed by redundant staff.

When you work in Halmstad Municipality, you create meaning by shaping, strengthening, and enriching the everyday lives of others - whoever you are. With us, collaboration, balance, and the opportunity to develop, both as a professional and as a person, are important - we are the workplace where you get more out of life! Read more about us here (https://www.halmstad.se/intro).