Procurement Administrator at VA SYD

Do you want to contribute to making VA SYD's procurement more efficient and do you, like us, believe that it should be easy to do the right thing? We are looking for someone who is structured, can handle many different tasks simultaneously, and enjoys being the go-to person for many colleagues.

Your upcoming role

As a procurement administrator, you will be responsible for:

• tracking key performance indicators
• conducting internal controls
• administering the spending tool, for example, setting rules and entering price lists
• managing contract administration, such as contract extensions and terminations, index adjustments
• improving, maintaining, and administering the contract catalog
• participating in the development of contract areas and procurement categories
• providing general administrative support to the procurement unit

In this role, you will handle various inquiries with different stakeholders, both internal and external contacts. The position is located in the Procurement Unit, which is part of the Finance Department at our headquarters in modern premises near Malmö Central. The unit is in an exciting development phase, where improvement work is ongoing with the goal of achieving a more strategic procurement process.

We offer

You will be part of a unit with high competence, strong cohesion, and an unpretentious culture where we support each other. Here, you have freedom under responsibility in a role where you can influence the design of structures and working methods. You will have a present, attentive, and clear leader who provides you with good opportunities for development - both in your role and as a person.

You will come to a workplace with a good community and pride in our socially important mission, where you have a lot of personal responsibility and the opportunity to influence both your work and your own professional development. We care about our employees and invest in participation and development as well as a balance between work and leisure, offering wellness time, wellness benefits, and the possibility of vacation day exchange. We actively work to ensure that VA SYD is perceived as a very good workplace by our employees.

Who are you?

As a person, we expect you to be service-oriented and find it enjoyable and inspiring to contribute support to the organization through good service, structure, and administration. Since the work involves contact with many different stakeholders, you need to have the ability to build relationships, collaborate, and communicate in a professional and diplomatic manner. You should also be self-driven, curious, and take responsibility for your tasks while finding alternative solutions when needed.

You obviously stand behind our environmental identity and our core values of quality, commitment, and responsiveness.

Your experiences

We are looking for someone who has:

• a post-secondary education; for example, a YH education in strategic procurement, administration, public management, system management, or equivalent knowledge acquired through work experience
• excellent ability to express yourself in Swedish, both spoken and written
• very high computer skills in such a way that you can easily learn new systems and navigate different systems simultaneously
• an aptitude for numbers and good knowledge of Excel, as this is seen as an advantage in the role

It is advantageous if you have:

• an understanding of how procurement and invoicing processes are interconnected
• worked in public sector
• knowledge of LOU/LUF.

Do you want to help drive environmentally smart solutions in community building? Welcome with your application!

Who is VA SYD?

VA SYD is one of Sweden's largest water and waste organizations that invests heavily in sustainable wastewater treatment and promotes environmentally smart solutions in community building. Our operations run around the clock, serve over half a million customers, and generate one and a half billion SEK per year. We purify, quality assure, and deliver drinking water and manage what is flushed down our drains to protect seas and waterways. We handle heavy rainfall by creating creative solutions for the water's path and collect waste for recycling and reuse. We motivate and inspire our customers to make smart environmental choices.

Additional information

At VA SYD, we work with a competency-based recruitment process. This means that all applicants are assessed based on the same criteria and prioritized competencies. Our interviews focus on the competencies that are important for the role, which include professional experience, knowledge, and behaviors. This way, we can match the right candidate for the role and make an effective and fair selection.

VA SYD conducts socially important activities and therefore places high demands on security and confidentiality awareness among our employees. Some of our positions are security classified, which means that you as an applicant may need to undergo a security review before employment in accordance with the Security Protection Act (2018:585). Some of our positions may also involve military placement.