HR Administrator at the Department of Psychology

Gothenburg University meets societal challenges with diverse knowledge. With 58,000 students and 6,800 employees, the university is a large and inspiring workplace. Strong research and attractive education attract researchers and students from all over the world. With new knowledge and perspectives, Gothenburg University contributes to a better future.

The Department of Psychology employs around 130 people and trains approximately 1,200 students each year. Our research and education focus on fundamental principles and processes that help us understand and predict human behavior, as well as applying psychological knowledge in many important societal areas. Our overarching goal is that our research and teaching promote human development and health and contribute to good living and working environments. The department is part of the Faculty of Social Sciences and is located at Linnéplatsen in Gothenburg. See www.gu.se/psykologi (http://www.gu.se/psykologi) for more information.

We are now looking for an HR Administrator to support the department's operational support, which consists of 18 administrators and officers in various roles. At the Department of Psychology, the HR Administrator works broadly with HR issues, in close collaboration with the HR officer.

Job Responsibilities

As an HR Administrator, you will provide support in personnel-related matters to the department management and staff. You will work broadly with ongoing personnel administration in the university's various personnel systems. This primarily involves administering cases in the personnel system Primula - cases such as new hires, changes in employment, vacation and leave, healthcare, medication, and wellness reimbursements. Our HR Administrator also assists as administrative support in various parts of our recruitment processes in the system ReachMee, with a particular responsibility for recruiting research assistants in various roles. Other tasks included in the position are, for example, writing various documents (e.g., decisions, materials for MBL, contracts), compiling personnel statistics, onboarding and offboarding employees, creating/developing processes and routines for digitization, and record-keeping. Issues such as pension matters and immigration issues may also be included. In addition, our HR Administrator serves as secretary and HR support in the department's work environment group.

The work involves a lot of personal contact with existing, new, and temporary staff. The HR Administrator also actively participates in various forums and networks for HR issues at the university with the aim of continuously improving and developing routines and working methods.

Qualifications

We are looking for someone with a university degree in HR/Personnel Administration or equivalent experience deemed relevant by the employer. You should have previous experience working with personnel issues relevant to the position, and experience in personnel and payroll administration within public administration, particularly in the university and higher education sector, is advantageous. The position requires good computer skills, and we prefer candidates with experience in the personnel system Primula. Previous experience with the programs ReachMee, GUDOK, GUPAIDA, POP, and Datalagret is also meritorious. You need to feel confident in driving certain recruitment processes and be knowledgeable about the current regulations for employment matters. Since the position involves collaboration with our international staff, you should have good knowledge of Swedish and English in both spoken and written forms.

The work requires you to independently take initiative, plan, and drive your work, but also to do so in collaboration with the department's HR officers and other internal/external contacts. As a person, you have an easy time adapting to different situations and understanding various tasks, and you have the ability to independently and together with others prioritize based on the best interests of the organization.

To thrive in the role of HR Administrator with us, you should have an interest in working closely with people, understanding personnel issues, and working with administration in general. We place great importance on being structured, meticulous, and having the ability to meet all individuals in an organization in a positive and professional manner.

Employment

The position is a permanent full-time employment, but other employment arrangements can be discussed based on the preferences of the final candidate. A probationary period applies. Start date as soon as possible by agreement.

Recruitment Process

The selection process consists of interviews, reference checks, and possibly a work sample. These elements will also form the basis for the assessment when applicable.

Contact Information for the Position

For inquiries about the position, please contact Charlotte Edström, Administrative Manager, [email protected] (mailto:[email protected]), phone 031-786 4906.

Questions about the recruitment process can be directed to Therese Björkäng, HR Officer, [email protected] (mailto:[email protected]), phone 031-786 1632.

The university actively works for a work environment with equal conditions and values the qualities that diversity brings to the organization.

The university applies individual salary setting.

According to the National Archives' regulations, the university is obliged to store application documents for two years after the appointment decision. If you, as an applicant for a position, specifically request the return of your documents, they will be sent back after the two years have passed; otherwise, they will be discarded.

To staffing and recruitment companies and to you as a seller: Gothenburg University engages contracted advertising agencies in connection with the recruitment of staff. We kindly but firmly request no direct contact with staffing and recruitment companies or sellers of job advertisements.