Summer Temporary Position as Administrator at the Swedish Police Authority in Kiruna

Are you ready for a bigger task? The Swedish Police Authority is Sweden's largest authority with approximately 40,000 employees across the country. With us, you have the opportunity to contribute to the Police's mission to increase safety and reduce crime in society.

The position is a summer temporary position with a chance of extension and the possibility to work on an hourly basis as needed after the temporary position ends. Hourly employment may also be possible before the temporary position.

You will primarily be based in Kiruna. Other locations may temporarily become relevant for service with Kiruna as the starting point.

JOB RESPONSIBILITIES

The employees at the police authority's service office are the face of the organization and often the first contact for the public - an important point of contact. The operation is both an exercise of authority and a service function with availability for both external and internal service. Serving as an administrator within the police's service office is a significant job in strengthening trust in police operations through engagement, quality, and security in handling cases combined with efficiency and a pleasant demeanor.

As an administrator within the police's service office, you will have an important role within the framework of the police's service mission.

Main job responsibilities:

• Process both applications and releases of passports and national ID cards
• Receive and register reports from the public
• Handle lost property
• Receive permit documents, submission of weapons, contesting parking fines, requests for public documents, and extracts from the criminal record
• Communication with internal and external actors, both through physical meetings and through various communication channels, such as email, phone, and social media
• Additional tasks may occur as the influx of cases varies greatly.

A prerequisite for you to start working as an administrator in the reception is that you are approved and certified in the mandatory internal training that begins in the first two weeks. The training may take place at another location or digitally with a preliminary start in weeks 20 - 23.

The working hours in the reception are mainly during daytime, however, evening work and weekend work may occur.

QUALIFICATIONS

We are looking for someone who has:

• High school diploma or equivalent knowledge acquired in another way.
• Work experience in service and administration similar to reception work with many external direct contacts in the form of personal meetings
• Good knowledge of Swedish and English, both spoken and written
• Driver's license B
• Good computer skills and ease in learning new IT systems

Meritorious

• Recent work experience in service with many external direct contacts in the form of personal meetings that the employer deems relevant.
• Current experience of administrative work that the employer deems relevant for the position
• Proficiency in additional languages that the employer deems relevant beyond English.
• Is a police student

Personal qualities

• You have the ability to work in a high and changing pace without this affecting accuracy or customer interaction.
• You are service-oriented and have a flexible approach.
• You have good collaboration skills.
• You have the ability to work independently and take responsibility for your work.
• You have the ability to create structure and prioritize and organize your work.
• You have social competence as the work is outward-facing and involves daily contact with people.
• You have a solution-oriented focus.

We will place great emphasis on personal suitability.

OTHER

Employment: Fixed-term employment between June and August or as agreed. There may be an opportunity for extension on an hourly basis.

Work location: Kiruna

Working hours: Weekdays 8-16.30, evening and weekend work may occur.

Start date: As agreed.

Apply by attaching your CV (we do not want a personal letter) and answering the selection questions. The questions are based on the requirements profile for this recruitment, and your answers will form the basis for the selection process. It is therefore important that you answer clearly and thoroughly to the questions and do not refer to other documents, e.g., CV. Answering the questions is a prerequisite for your application to be considered complete. Please note that requirements and any merits must be fulfilled at the time of application. We use e-recruitment to streamline and ensure the quality of the recruitment process. Applications for this position will only be accepted via the Police's recruitment support Visma Recruit. If you have protected personal information, references, or similar information that you consider sensitive, we recommend that you contact the responsible HR consultant before proceeding with your application. If you want to supplement your application, you should contact the responsible HR consultant.

The Swedish Police Authority is Sweden's largest authority. We offer you a workplace that stimulates diversity, creativity, and personal development. Please read about our benefits as an employee of the police at: https://polisen.se/erbjudande (https://polisen.se/erbjudande)

If you become a candidate for employment, you are not entitled to vacation leave. Instead, you will receive vacation pay after the employment has ended. Occasional shorter leave with salary deduction may be granted if the operation allows this and then by agreement with the manager.

We conduct our operations according to our values: engagement, efficiency, and accessibility. As an employee of the police, you act for equal treatment. This is a prerequisite for legal security, legal certainty, and for the police's legitimacy in society. As a representative of the police, you respect everyone's equal value and create trust in the police.

Please read more about the police and our activities at polisen.se

Warm welcome with your application!

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