Vacant job

Employer: Oxie Sportklubb (Oxie Sk)

Role: Club Coordinator

Municipality: Malmö

Scope/Employment Rate: 50-80%

Working Hours: Office hours, occasional evening and weekend work may occur as needed.

Duration: Permanent

Employment Type: Permanent

Probationary Period: 6 months

Salary: Monthly salary

Workplace:

Emil Göranssons Väg 294, 23842 Oxie

http://www.oxiesk.se (http://www.oxiesk.se)

About Oxie SK

Oxie Sportklubb is a non-profit organization that was formed in 2013 through a merger of Oxie IF and BK Vången. The club engages many families and children in Oxie and the surrounding areas, as well as from other parts of southwestern Skåne.

We have activities in football, floorball, badminton & pétanque. Of these, football is the primary and by far the largest with over 40 teams in league play distributed across 18 age groups and, at the time of writing, over 700 active members. Thus, we are one of the largest sports clubs in Malmö and its surroundings.

To continue developing as a club and ensure sustainable operations, we are now choosing to strengthen our office. By appointing this role, we create close support for the club manager and a valuable complement to our existing team. The purpose is to increase our capacity and reduce vulnerability in daily operations, as well as improve our coordination. This is an important investment to meet the club's needs and create the best possible conditions for our active members, leaders, and stakeholders moving forward.

We are looking for a Club Coordinator who wants to help develop our association!

As a club coordinator, you are a central support resource in the club's daily work. You are responsible for the club's administration, communication, and internal routines, ensuring that operations run smoothly and our leaders and members receive the best possible support. You contribute structure and order and assist with the coordination of various development initiatives, activities, and events. You work closely with the club manager, youth coordinator, office staff, as well as leaders and the board. You actively work to create good relationships and contribute to a good collaboration and a positive club culture. The role involves varied tasks and requires both independence and flexibility, including some evening and weekend work as needed.

We offer a permanent position where the scope corresponds to 50–80%. The exact scope is determined in consultation with the employer based on the needs of the operations and your availability. The position begins with a 6-month probationary period, which gives both you and us the opportunity to ensure that the role fits and works well before the employment transitions to a permanent position.

Main Responsibilities

Administration:

• Manage invoicing, grant applications, and simpler financial administration
• Manage membership registers and licenses in digital systems (FOGIS, SportAdmin & IBIS)
• Book halls, fields, and facilities in dialogue with the municipality and sections.
• Be responsible for registrations for leagues and cups.
• Be responsible for material orders, key management, and other logistics.

Communication:

• Be responsible for the club's communication and marketing (e.g., via website, email, newsletters, and social media)
• Be the contact person for members, parents, and external parties for simpler questions.
• Support communication during the club's events, matches, and tournaments.

Coordination:

• Coordinate and administer leader training.
• Support projects, collaborations, sponsorship activities, and events.
• Coordinate shop/café: sales, purchases, and inventory
• Contribute to planning, follow-up, and documentation of the club's activities (annual wheel).

Personal Qualities

To thrive and succeed in the role, we see that you are:

• Structured and meticulous: You create order and clarity, plan your work well, and ensure that tasks are correct and completed on time, as well as follow up and document your work.
• Service-oriented and relational: You provide a positive reception, build trusting relationships, and contribute to a welcoming club culture where members and leaders feel comfortable.
• Communicative and collaborative: You express yourself clearly, are attentive, share information, and enjoy collaborating to achieve common goals.
• Self-driven and responsible: You take your own initiatives, follow through on your tasks, and represent the club in a serious and professional manner.
• Solution-focused and flexible: You see opportunities in challenges, find practical solutions, and enjoy varied tasks.

Qualifications

To thrive and succeed in the role, we see that you have:

• Education at least at the high school level, with a focus on administration, economics, and/or communication. Alternatively, equivalent knowledge acquired through work experience.
• Experience from similar tasks and very good administrative and communicative skills.
• Good digital skills and work comfortably in relevant administrative systems and tools (e.g., Microsoft Office, Google, Fogis, SportAdmin).
• Good Swedish in speech and writing.
• Experience in managing various communication channels for commercial or association-related purposes.

Meritorious

We see it as positive if you have:

• Experience working in a non-profit organization.
• Experience in administrative work, preferably with a focus on communication.
• Post-secondary education in a relevant field.
• Driver's license and access to a car.

We are looking for you who, in addition to the right skills, thrives in a family-like environment where collaboration and engagement are at the center. We believe in diversity and its positive impact on our operations and welcome applicants with different backgrounds and experiences. We will place great emphasis on personal suitability. Before an employment offer, you need to present a current and acceptable extract from the police criminal record.

Do you feel that you are the right person for this position and want to help develop Oxie Sportklubb? Then send your application with an attached CV & cover letter to our board as soon as possible via email [email protected] the last application date is 2026-01-15. Interviews will be conducted continuously starting in December, so do not wait to submit your application.

If you have questions about the position, please contact club manager Mathias Andersson at [email protected] or chairperson Anna Enhörning Singhateh at [email protected]

Warm welcome with your application!