Ref: 20252764

Job Responsibilities

Are you passionate about finding innovative solutions that can advance an organization? Are you also skilled in administration and communication, and do you thrive on creating creative ways to work with follow-up? If the answer is yes to these questions, you could become our new temporary development secretary in the Health and Development Department, with a specific focus on the Health and Medical Care Unit!

As a development secretary, you report directly to a department head. In this role, you serve as a strategic and administrative support to the department head. You have a navigational role where you coordinate and secure processes at multiple levels towards managers and other departments, including driving parts of the department's development work in close collaboration with the department head. The administrative work includes meeting planning and secretarial duties for the department's management team and other departmental and cross-administrative meeting constellations. In addition, the position involves various targeted efforts such as investigative work and responding to referrals.

Another important part of your work is the goal work for the department. Your role is to coordinate the department's goal work throughout the process – from planning to follow-up and evaluation. The work is carried out in close collaboration with the department head.

Qualifications

We are looking for someone with a university or college degree equivalent to at least 180 higher education credits in social sciences, health care, or another degree that the employer deems equivalent.

To be considered for the position, you need to have good skills in writing reports, producing well-founded decision-making materials, and creating clear and visually appealing presentations. We are looking for someone with experience in leading and coordinating various types of development work and cross-functional processes. You have worked strategically with systematic quality work and have good knowledge of methods for follow-up, analysis, and improvement. Experience and competence in health care according to the Health and Medical Care Act, within municipal or regional primary care, are of great importance for the assignment.

In this role, you will be responsible for driving and further developing the department's goal work and ensuring that the administration's goals and prioritized areas are translated into concrete actions and results. As a development secretary, you thrive in a strategic role where you can contribute to long-term organizational development and create structure for sustainable and effective processes. Your work will be a key function in supporting the department's management and units in matters related to quality, follow-up, and development. You work with an agile approach and have the ability to quickly shift focus between different prioritized work areas without losing sight of the whole.

As a person, you have a strong interest in development work and administration. You are analytical, self-driven, and like to take your own initiatives. At the same time, you are relationship-building and thrive in a role that involves close collaboration with others, both internally and externally. You have good communication skills, enjoy speaking in front of groups, and create easily accessible and engaging presentations. You are comfortable working in various digital operational systems and have excellent knowledge of the Office suite.

The position also requires that you are a good organizer, can plan your work, and set and meet deadlines. You also have an easy time absorbing new information, gathering information for a solid decision-making basis, and the ability to share knowledge and experiences that the organization can benefit from.

About the Workplace

The Health and Development Department consists of three unit managers (second-line managers) and a department head responsible for three inspiring units: the Digitalization Unit, the Aids Center, and the Health and Medical Care Unit.

The Functional Support Administration is on an important development journey where digitalization and welfare technology will contribute to increased quality, safety, and independence for our users. We need to continue developing smart, sustainable solutions, strengthen our digital working methods, and ensure that welfare technology is integrated in a way that creates benefits in everyday life – for both users and employees.

The Health and Medical Care Unit is central to ensuring safe and secure care within the Functional Support Administration. Through a person-centered approach, the individual is in focus, and together with staff in housing and personal assistance, health, care, and quality of life are promoted.

In the Functional Support Administration, over 3000 employees work together to create and develop even better support and services for people with disabilities. Our operations include LSS, social psychiatry, personal assistance, escorts, contact persons, respite care, and health and medical care. Severely ill children receiving care at home are also part of our mission. We work for everyone's right to good health, the opportunity for work and employment, and to participate in society based on their circumstances. Join us in creating a meaningful and good life for Malmö residents with mental, intellectual, or physical disabilities!

The City of Malmö's operations are organized into 14 administrations. Our common mission is to create welfare and sustainable community development. Together with the residents of Malmö, we are developing an even better city to live, work, and be in; differences, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here.

Read about the City of Malmö as an employer here malmo.se/jobb (http://malmo.se/jobb)

Information about the Position

Employment Type: Temporary 260301-270131
Scope: Full-time
Number of Positions: 1
Start Date: By agreement

We will conduct interview round 1 during week 3. Therefore, we encourage you who are interested in the position to be available during this period.

Other

The City of Malmö strives for employees to represent the diversity that exists in our city. We therefore welcome applicants who can contribute to ensuring that we as an employer can meet the needs of Malmö residents. The position is advertised on the condition that it does not need to be filled by already employed staff in the municipality and that all necessary decisions are made. Your application documents are public documents and are handled according to the principle of public access. If you have a decision regarding protected personal information, please contact the advertisement's contact person for an alternative application route.