Vacant job

Every year, the Swedish Social Insurance Agency makes 21 million decisions that affect people's lives and society as a whole. We disburse approximately 260 billion kronor each year. It is everyone's tax money that we manage. It is a great responsibility. Therefore, we familiarize ourselves with each case, follow laws and regulations, inform and guide, care, and show consideration. This is a job for you who want to take responsibility. Welcome to the Swedish Social Insurance Agency.

The IT Development area is primarily responsible for a coordinated, quality-assured, and efficient management of software development for social insurance systems within the Swedish Social Insurance Agency, but also for actively contributing to the entire public sector in these areas. We ensure that we have products and services to support an efficient operation and create collaborations with external stakeholders and partners. We are located in several places in Sweden.

We are now looking for an administrative assistant to our exciting operational area located in Sundsvall.

Documentation, Administration, Communication, and Internal and External Collaboration

As an administrative assistant within the operational area, you will provide administrative support to management teams and contribute to ensuring that the daily operations of the managers run smoothly. The role involves close collaboration with several operations, and in your work, you take your own initiatives for improvement.

In your work, you will handle meeting documentation, coordinate and follow up on activities related to work environment, operational planning, conferences, referrals/preparations, and more. The position also involves work with record-keeping, and you will assist managers in the operational management teams with tasks such as invoice coding, ensuring correct approval, and conducting statistical follow-ups. You will collaborate with and be a contact person for other operations both internally and externally.

The operational area and the entire Swedish Social Insurance Agency are in constant motion, and therefore it is important that you enjoy change, are flexible, and want to contribute to the work moving forward from your role.

As an employee at the Swedish Social Insurance Agency, you have a high security awareness since the agency comes into contact with confidential information.

This is a job for you who want to take responsibility.

We are looking for someone who

• has a high school diploma or equivalent experience and qualifications
• has experience working in an administrative function including coordination or operational projects with a focus on high service
• has experience providing support to managers in larger organizations
• has experience working with managers at higher management levels
• has a systematic and meticulous work approach
• collaborates effectively with others to achieve common goals
• has good communication skills, both verbal and written
• acts on their own initiative and takes responsibility for achieving good results
• is confident and trustworthy, even in stressful situations
• quickly identifies problems and resolves them in a relevant manner.

It is an advantage if you

• have experience from the Swedish Social Insurance Agency's operations
• have a university or college education
• have good knowledge of the Office suite
• have experience in written communication
• have experience in IT operations.

We place great importance on your personal qualities.

Other

A position, permanent, full-time, with start date by agreement. A probationary period may be applicable. In accordance with the Swedish Social Insurance Agency's security guidelines, background checks will be conducted in this recruitment. For this position, Swedish citizenship is required. In this recruitment, psychological tests may be used as part of the selection process. Location: Sundsvall.

Would you like to know more about the Swedish Social Insurance Agency as an employer? Visit fk.se/jobbahososs

Contact Persons

Manager: Peter Ågren, 010-112 83 03 or Maria Nilsson, 010-111 69 31 (for questions about the position). HR Specialist: Hanna Fransson, [email protected], 010-113 44 55 (for questions about the recruitment process). ST: Anna-Lena Lundgren Bahadori, Saco-S: Amelie Johansson, Seko: Eliza Grundström. You can reach them at our switchboard number: 08-786 90 00.

Application

Welcome with your application by December 7th. Please upload your diplomas, grades, and certificates along with your application.

If you have protected personal information or no access to Bank-ID, please call the HR specialist named in the ad for assistance with submitting your application.

In everything we do, we will act based on the principle of the equal value of all people, legal certainty, and good service.