Temporary Position as Administrator at the HS Faculty

Sapere Aude – dare to be wise – is our motto. Our students and staff develop knowledge and skills that enrich the individual and the world. Our academic environment is characterized by curiosity, courage, and perseverance, and the foundation of our operations is equality, diversity, and a democratic approach. We are located in an active, nature-close region and are a driving force for sustainable development in close collaboration with the surrounding community.

Karlstad University has approximately 1,400 employees and 17,300 students distributed across two inspiring campus environments in Karlstad and Arvika. Read more about us at: https://www.kau.se/jobba-hos-oss (https://www.kau.se/jobba-hos-oss)

Description

At the HS Faculty, there is an administrative department consisting of about sixty employees who work with administrative support for education and research.

As an employee in the administrative department, you will be placed at one of the faculty's seven departments and work closely with teachers, researchers, and other administrative colleagues.

With us, you will become part of a developing and innovative work environment where you contribute to the future of research and education. You will be part of a large group of colleagues with a wide age range and broad knowledge. Here you will be challenged and develop in your role together with us.

We are now looking for a new employee for the faculty's administrative department. The position is a temporary position at 100%.

Responsibilities

The employment involves varied work with a focus on educational administration within one of our departments, where you will play a central role in supporting the ongoing administration of education. Educational administration includes, among other things, information to students, reserve admissions, examinations, and grade reporting for courses, but also includes other administrative support for teachers and researchers.

The position also includes tasks where you will provide administrative support to the department's management. This may involve tasks such as organizing meetings, preparing decision materials, conducting smaller investigations, and assisting in the daily operations of the department.

The position may also include administrative tasks in other areas of the faculty's operations. The work is carried out in close collaboration with the program director, teachers, other faculty administrators, the head of department, and other staff at the faculty.

Qualifications

We are looking for someone who has:

• higher education or equivalent experience.
• previous experience of qualified administrative work, preferably within an educational or research environment.
• good language skills in Swedish and English.

It is an advantage if you have experience in higher education administration.

As a person, you are a team player who prioritizes the best interests of the organization and the university. You are adaptable, flexible, outgoing, and have an easy time collaborating and building good relationships with both colleagues and students. A prerequisite for maintaining a good service level and performing your tasks successfully is that you are structured and meticulous, as well as capable of independently planning your work and taking initiative. Since there can sometimes be a high workload, it is important that you can prioritize among your tasks and, when necessary, ask colleagues for help.

You work in a structured and efficient manner in digital environments and quickly take on new systems and tasks. We place great importance on personal qualities.

Conditions

The employment is a temporary position at 100% until 2025-08-25. Start date by agreement.

Application

You apply in the university's web-based recruitment tool Varbi.

You are responsible for ensuring that your application is complete in accordance with the advertisement, that any documents in languages other than Swedish, Norwegian, Danish, or English are translated, and that your qualifications are documented in a way that allows for a factual, qualitative assessment. A complete application must be submitted by the application deadline. An incomplete application may result in your qualifications not being assessed in all respects.

The application must include:

• Cover letter describing your qualifications in relation to the tasks
• CV.
• Copies of relevant grades, diplomas, and certificates.
• Statement of language skills.

All documents you wish to be part of your application should be attached to the digital application. Name each uploaded document so that it clearly indicates its contents.

Application deadline: 2025-02-02

Please quote reference number: REK2025/5

Welcome with your application!

Karlstad University has made a medieval decision for this recruitment, and we therefore ask for no contact with advertisers and sellers of recruitment services.

HR Excellence in Research

Karlstad University received the HR Excellence in Research award in September 2020. The award is given to employers who have a stimulating work environment and good conditions for researchers and continuously work to develop these. The award demonstrates the institution's commitment to fair and transparent recruitment as well as favorable professional development for researchers. Read more at https://www.kau.se/jobba-hos-oss/karlstads-universitet-som-arbetsgivare/human-resources-strategi-forskare-hrs4r (https://www.kau.se/jobba-hos-oss/karlstads-universitet-som-arbetsgivare/human-resources-strategi-forskare-hrs4r)