Vacant job

Are you a doer with an eye for detail and a heart for service? As an administrative coordinator at Wisentic, you will become an important part of an exciting and fast-paced company – in a broad and varied role where you will take a lot of responsibility. Whether you are looking for a full-time or part-time position, you are warmly welcome to apply. The scope of the position can vary between 50 and 100 percent.

About the position This is a direct recruitment, which means that the recruitment process is conducted through Bravura and that you will be employed directly by Wisentic.

About the company

Wisentic is a Swedish insurtech company that has been digitizing and automating claims and administrative processes for the insurance industry since 1994. With smart technology and automated flows, they help their customers save both time and money, while making the work smoother and a bit more enjoyable along the way. Wisentic develops solutions that streamline everything from invoicing to claims handling, facilitating the process for both insurance companies and their customers. In a fast-paced team with a high tempo and strong cohesion, they work with some of the largest insurance companies in the Nordics in an innovative environment with high professionalism.

Wisentic has offices in both Stockholm and Västerås. In this role, you will be based in Stockholm but will regularly visit the office in Västerås as part of the work is done together with the team there. The position requires 100 percent presence in the office.

Responsibilities

This is a new role at Wisentic that is broad and varied, with two main focus areas: administrative support within finance, HR, and office management as well as claims handling. About half of your time will be spent supporting the team with administrative tasks from invoicing and reports to onboarding, meeting bookings, and keeping the office organized. You will be an important person who ensures everything runs smoothly both in everyday life and during events and internal activities. The other part involves claims handling, which means that you will manage incoming cases in the system.

Since the role is new, there is an opportunity to influence and shape the administrative content based on your strengths, motivations, and interests. Here you will have the chance to grow with the tasks, develop within the administrative field, and help shape how the support looks moving forward.

Examples of tasks:

• Manage supplier invoices, invoicing documentation, and some invoicing
• Coordinate meetings internally and externally, support with simpler HR administration 
• Follow up and keep track of contracts, documentation, and weekly reports
• Handle office-related tasks and plan e.g. AWs and internal activities
• Claims handling and management of cases in internal systems

Education, experience, and personal qualities

• Completed secondary education
• At least 2 years of experience in administration, with some experience in finance-related tasks
• Good computer and system skills, with basic knowledge of MS Office
• Very good ability to express yourself verbally and in writing in Swedish, as well as fluent in English in both speech and writing
• Experience in customer support is an advantage

As a part of the recruitment process, we will conduct a background check in the form of an extract from the criminal record and a credit check.

We believe that you are a quick learner, self-driven, and have an easy time getting into new systems and working methods. You like to get things done – with both accuracy and energy. You are reliable, structured, and someone others turn to when they need oversight and control. Since the role involves handling sensitive information, we also see that you have high integrity and take responsibility for managing tasks with confidentiality in a professional manner. At the same time, you are a person with a lot of drive and positive energy, who thrives when there is a lot going on and has an easy time juggling multiple tasks.

Other information

Start: Immediately, considering notice period Location: Central Stockholm, with regular trips to the office in Västerås. The position requires 100 percent physical presence Salary: According to agreement Scope: Between 50 to 100 percent

We use a competency-based methodology in all recruitment processes to ensure unbiased selection. We also work with ongoing selection, which means that we will take down the ad when enough candidates have applied. If you are shortlisted for the position, we will contact you for an initial phone interview. Regardless of whether you proceed in the process or not, you will receive feedback on your application.

If you have any questions, please feel free to contact our support:

[email protected]

010-171 47 10

We recommend that you submit your application promptly as we are conducting ongoing selection.

Welcome with your application!

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