Vacant job

We are looking for a qualified and committed project controller with extensive experience in financial management within project operations.

The Swedish Institute of International Affairs (UI), founded in 1938, is Sweden's leading center for research and information on foreign and security policy. Through research, analysis, conferences, and publications, we deepen the foreign policy conversation and contribute knowledge to the societal debate.

With over 70 employees and two national knowledge centers – Stockholm Centre for Eastern European Studies (SCEEUS) and National Knowledge Centre for China (NKK) – UI continues to grow. We have recently moved into newly renovated premises in the Amiralitetshuset on Skeppsholmen in Stockholm.

UI and SCEEUS have been tasked with establishing and running a European think tank office in Kyiv, Ukraine. The project is funded by the EU and Sida and has secured funding for a three-year period starting in the autumn of 2025.

The purpose of the office is to gather experts from Ukraine and the EU to produce policy-relevant analysis and recommendations that support Ukraine's EU integration – with a particular focus on the security policy context. The office in Kyiv is planned to have around 15 employees.

To support this initiative, we are now seeking administrative reinforcement for UI's office in Stockholm.

About the role

As a project controller, you will be responsible for ensuring good financial management in our projects – from planning to follow-up and closure. You will work closely with project managers and other functions, contributing financial expertise throughout the project cycle.

Responsibilities

• Plan, follow up, and analyze project budgets and manage VAT and tax issues
• Identify and manage financial risks, including currency risks
• Prepare forecasts, reports, and decision-making materials for funders and internal stakeholders
• Assist with audits and ensure compliance with internal and external regulations
• Develop routines and processes for financial management and contribute to continuous improvement

Qualifications

• Academic education in finance, business administration, or equivalent documented competence
• At least five years of experience as a project controller or in a similar role
• Very good understanding of and experience with accounting and bookkeeping
• Experience with accounting systems; experience with Visma and Rillion is an advantage
• Very good skills in Excel and experience working with financial analysis tools
• Experience in accounting for aid and research projects, preferably with an international focus (e.g., EU projects)
• Experience with Sida and EU-funded projects is an advantage

Personal qualities:

You are structured, meticulous, and responsible, with a flexible and solution-oriented approach to work. You have a professional and service-oriented attitude, good collaboration skills, and strong communication. Your analytical ability allows you to see both the big picture and the details, and you are curious, eager to learn, and engaged in development.

Employment conditions

The position is a fixed-term employment at 100%. Start date according to agreement, early autumn or as soon as possible.

Apply by August 17, 2025 by sending your CV and cover letter describing your background and why you are applying for the position. We look forward to hearing from you!

We value diversity and inclusion and strive to create a workplace where everyone feels welcome. We encourage applicants from diverse backgrounds and experiences to apply.

Union representatives are:

Julia Kviberg, Unionen, [email protected] (mailto:[email protected]).

Hugo von Essen, Academics' Union, [email protected] (mailto:[email protected]).