Vacant job

About the role As an Operations Coordinator at Chalmers Foundation, you will have a central and varied role. You will work closely with both the CEO, Deputy CEO, and your dedicated colleagues to provide qualified administrative and practical support, while also contributing to the realization of Chalmers' long-term goals.

Your responsibilities include:

• Document and case management in Chalmers' filing system (Chalmers 360)
• Coordination of purchases, bookings, and internal meetings
• Administrative support to the CEO, Deputy CEO, and management and boards
• Assist with administration related to board work and digital board portals (TeamEngine)
• Contacts within and outside the Chalmers group, including IT, HR, and property services
• Actively contribute to building and developing administration within Chalmers Holding
• Continuously update the Foundation's website to ensure it is informative, current, and communicative
• Contribute to a pleasant working environment in the office – from ensuring good structure and order to creating a welcoming atmosphere with small efforts that make everyday life run smoothly and pleasantly for everyone.

You are an important part of the office team, and together we ensure that the operations are run efficiently and forward-looking.

About you We are looking for someone who thrives in a role with significant personal responsibility, variety, and many points of contact. You are structured and meticulous, but also proactive and engaged. We believe you are someone who appreciates supporting others and takes pride in creating the conditions for the organization to achieve its goals.

You have:

• Relevant post-secondary education or equivalent experience
• Several years of experience in qualified administrative work (preferably from academia, public sector, or business)
• Excellent organizational skills, with experience managing multiple projects simultaneously
• Good collaboration skills and enjoy having a central role in a team
• Very good knowledge of Swedish and English, both spoken and written

Experience with systems such as TeamEngine, Proceedo, Chalmers 360, or similar tools is an advantage.

About the company Chalmers University of Technology is owned by the Foundation Chalmers University of Technology, the parent company in the Chalmers group, which works long-term to ensure and strengthen the entire group's competitiveness and development. Chalmers Holding AB is the foundation's wholly-owned subsidiary, which, through its own subsidiaries, is responsible for the group's real estate holdings, invests in and commercializes research, and drives strategic collaborations with the business community.

At the office, we are a dedicated team with high competence and specialist knowledge in several areas. We are now looking for you who, with your structured approach, want to contribute to creating even better conditions for our joint work. 

We look forward to welcoming our new colleague and team player who wants to contribute to Chalmers' future!

About Amendo Amendo is one of Sweden's leading players in recruitment and consulting with a clear focus on finance, banking, insurance, HR, and communication. We are an expanding company with offices in central Stockholm, Gothenburg, Malmö, Sundsvall, and Luleå, operating throughout Sweden. Feel free to follow us on LinkedIn, Instagram, Facebook, and TikTok!

Amendo is part of Amendo Group and has been working with talent acquisition since 2001. Together with our sister companies Lagotto Executive Search & Interim and Amendo Tech, we are developing the world with competence, today and in the future.

Questions and contact In this recruitment, Chalmers Foundation collaborates with Amendo. If you have questions about the position, please contact Talent Recruitment Manager, Emelie Nordblad at [email protected]. As we meet candidates on an ongoing basis and the position may be filled before the application deadline of 2025-08-10, you are warmly welcome to apply as soon as possible.

The position is a full-time employment based in Gothenburg. We warmly welcome your application.