Unit Manager for Internal Services and Procurement

Stockholm – our capital city with millions of dreams, expectations, and ambitions. We work for everyone living here today and in the future. Now we are looking for you who want to think big, new, and differently with us – for the people of Stockholm.

Welcome to us

The Department of Finance and Facilities is a support and service function for the core operations of the administration.

The department is newly established, and we are now looking for someone who wants to help develop the department's work.

The department consists of:

• Department Staff
• Finance Unit
• Facilities Unit
• Internal Services and Procurement Unit

You will work as a unit manager in our new Internal Services and Procurement Unit, whose mission is to coordinate and follow up on several cross-administrative processes.

The unit consists of about 12 employees responsible for administrative buildings, janitorial services, reception, digital operational support, information security, administration, and procurement. The functions of the unit provide important support for employees working at Slakthusplan and managers in need of assistance in the unit's subject areas.

The unit has extensive collaboration, both internally and externally, and also writes service statements to be processed by the district committee.

We offer

Good employment benefits such as professional development, wellness grants, flexible working hours, summer working hours, the possibility of vacation exchange, favorable occupational pension, and some opportunity to work from home. Please read more about the benefits you receive as an employee of the City of Stockholm here (#).

Your role

As a unit manager, you are responsible for leading and distributing work as well as developing the operations. You have operational, personnel, and budget responsibility for the unit. You are part of the Department of Finance and Facilities, where you work with colleagues to achieve good results and provide professional support to managers and operations.

In the Internal Services and Procurement Unit, you work both strategically and operationally and are part of the department's management team. In this role, you will drive your own projects and conduct investigations within the unit's area of responsibility. The work places high demands on collaboration.

In your unit, there are procurement officers, IT strategists, IT technicians, telecommunications coordinators, information security coordinators/qualified administrators, janitors, and receptionists. In the reception, there is also a security guard working under a framework agreement.

Your responsibilities include:

• Planning, prioritizing, executing, and following up on projects and activities within the unit's area of responsibility.
• Being responsible for the administrative building's premises including reception and related issues such as procurements, orders, and purchases, contract follow-ups for current agreements, and safety rounds.
• Collaborating with external suppliers such as property owners, alarm, security, and cleaning service providers.
• Providing support in the project of moving to a new administrative building.
• Being responsible for the administration's telecommunications and IT operations.
• Being the contact person regarding IT issues within the city.
• Coordinating the administration's janitorial services and reception.
• Writing service statements.

You will also be responsible for the administration's procurement work and the cross-administrative information security work together with the respective function.

Your qualifications and experience

To succeed in this role, you need to have:

• A relevant university or college education for the work based on the assignment and tasks.
• Work experience in facility issues.
• Good knowledge of the LOU legislation and experience in interpreting contracts.
• Very good ability to express yourself in Swedish in speech and writing.

It is meritorious if you have:

• Experience in leading projects.
• Experience in preparing cases and investigative work.
• Management experience with operational, personnel, and budget responsibility.
• Knowledge of IT and telecommunications issues, such as IT architecture and IT security.
• Experience from public operations, preferably in the municipal sector.

As a unit manager in the Department of Finance and Facilities, you are a person who sees collaboration as a success factor and has a positive attitude. Since the role involves many contact points, you find it easy to collaborate and are clear in your communication. We see that you have the ability to look at the bigger picture, consider the larger perspective rather than focusing on details. You work towards set goals and focus on results for the benefit of the administration.

Furthermore, we see that you are proactive and driving in the administration's development work. You promote innovative thinking and find it easy to engage your employees. You work towards set goals and focus on results for the benefit of the administration. You also demonstrate a strong economic awareness and plan, organize, and prioritize work effectively within established time frames.

Other

We recruit without a personal letter in this recruitment to focus on the competencies and experiences required for this role. In this recruitment, work samples may be applied. The City of Stockholm works with competency-based recruitment aimed at recognizing each person's competencies and thus counteracting discrimination.

Enskede Årsta Vantör is one of 11 district administrations in the City of Stockholm. As part of the City of Stockholm, the administration offers preschool and leisure, care for the elderly and disabled, social services, preventive and safety-promoting work, urban development, and park maintenance to our 105,000 residents living in the district. We face exciting challenges as the Enskede Årsta Vantör district grows and entirely new neighborhoods are built. Approximately 18,000 new apartments are planned by 2030.