We make society work for people on the road, on the tracks, in the air, and at sea.

That’s why we need the best expertise. Our mission is important and makes a difference in everyday life – for both individuals and businesses. With us, we take responsibility, treat everyone well, and respect differences. As an employee, you contribute to a sustainable future.

About the job

We are looking for an administrative officer for the Shipping Supervision section in Stockholm. Your future tasks will involve handling administrative tasks related to our document management connected to shipping supervision for vessels, shipping companies, and ports within the Unit for Vessels and Seaworthiness.

You will work closely with the operations and see it as natural to effectively meet its needs and support colleagues in your shared mission within the unit.

With us, you are important

Do you enjoy working together with others and want to develop in your professional role? With us, you can expect a trusting leadership and employee relationship and a sustainable work life. We are a secure employer who cares about your health with time for wellness during work hours, flexible working hours, a generous number of vacation days, and days off around holidays.

Read more here (https://www.transportstyrelsen.se/sv/om-transportstyrelsen/jobba-hos-oss/)

You will

• independently register and prepare supervision cases within the unit
• prepare and produce all relevant decisions, certificates, and attestations
• code the section's invoices in the accounting system UBW
• check and add cases in the registry
• manage registers and archives
• support the section's managers and inspectors in the unit with administrative tasks
• establish agendas and meeting minutes together with section managers
• assist inspectors with retrieving archived documents
• monitor and manage incoming cases for the supervision area
• develop and quality assure routines.

You must have

• high school education, from one of the theoretical programs
• current professional experience from qualified administration, where you have independently taken responsibility in public operations for at least 2 years
• current experience in registry management, archiving, and registration
• good computer skills and good knowledge of the Office package
• very good knowledge of Swedish, both spoken and written
• good knowledge of English, both spoken and written.

It is meritorious if you also have

• experience in invoice management
• experience working with classified documents
• experience from the shipping industry
• experience in systematic quality work.

We want you to be

• self-driven, meaning you take responsibility for your tasks, structure your work independently, and drive processes forward
• flexible, meaning you easily adapt to changing circumstances, can quickly change your perspective and approach, and always see opportunities in changes
• loyal, meaning you express a positive attitude towards your work, the organization, and colleagues
• service-oriented, meaning you are calm, attentive, and accommodating in your interactions, have the interest, willingness, and ability to help others, and strive to deliver solutions
• quality-conscious, meaning you are meticulous and well aware of goals and maintaining good quality, placing great importance on meeting these objectives

Great emphasis is placed on personal suitability.

More information

The employment is permanent with placement in Kista/Stockholm. We want you to start as soon as possible. We usually apply a probationary period.

An employment with us may involve placement in a security class. A security review with a background check according to the Security Protection Act (2018:585) may therefore be conducted. For some of our tasks in security class, Swedish citizenship is required.

If you have questions, please contact section manager Lotta Taxén, 070-679 66 74 lotta.taxen@transportstyrelsen.se. Saco, Carola Sander and ST, Mats Anderzén can be reached via our switchboard at 0771-503 503.

We do not want advertisers and staffing companies to contact us.

Apply

Apply via our website and attach a complete CV and a personal letter marked with reference number TSG 2025-2786. We need your application no later than April 6, 2025.

If you have protected personal information, you should send your application by post, contact the recruiting manager for information on how to proceed. In your application documents, you need to describe how you meet the requested qualifications and merits related to the current recruitment. If you proceed in the hiring process, educational/examination certificates and service certificates that support the knowledge and experiences relevant to the position must always be presented.

Welcome to become our new colleague!

About Transportstyrelsen

Number of employees: Approximately 2000.

Areas of operation: Transportstyrelsen works to achieve good accessibility, high quality, safe, and environmentally friendly transport within rail, aviation, shipping, and road. We develop regulations, grant permits, and monitor compliance. With the help of our registers, we work with fees, permits, and ownership changes.

Locations: We have employees in 12 locations across the country. The majority of operations are in Borlänge, Norrköping, and Örebro. The headquarters is located in Norrköping.

Read more here (http://www.transportstyrelsen.se/)

About the Maritime and Aviation Department

The Maritime and Aviation Department contributes to a competitive, environmentally friendly, and safe transport system. We do this by maintaining registers, formulating regulations, processing and granting permits, and exercising supervision. We also operate in many contexts on the international stage.

We are located in Norrköping, Gothenburg, Malmö, and Stockholm and have approximately 300 employees organized into six units and a staff unit.