Vacant job

Helsingborg School of Culture is in an exciting phase of development, and we are now looking for an administrator who wants to be the central hub for teachers, students, and guardians!

About the workplace

Culture is a key driver in making Helsingborg the most attractive city. Here, an active and visible cultural policy is pursued based on the efforts of cultural institutions, independent cultural practitioners, and civil society. The administration's public operations include Helsingborg Library, Helsingborg Museum, Helsingborg School of Culture, and Dunker Culture House. Together, they are supported by shared staff functions for communication, administration, finance, and HR.

Helsingborg School of Culture has its main operations at Dunker Culture House, but our mission also requires us to be available at other locations in the city. Every week, we meet students aged 6–19 who participate in our courses, training programs, and open activities. Helsingborg School of Culture's mission is to enrich people's lives. We strive to be a school in constant development, attractive, visible, and accessible. We focus on individual needs and always keep the citizens in focus. At Helsingborg School of Culture, we offer a rich and multifaceted range within a variety of artistic expressions.

Responsibilities

In the role of administrator at Helsingborg School of Culture, you will handle substitute management, instrument lending, and purchasing as a natural part of your daily administrative work. You support teachers with questions regarding our student management system, Speedadmin, coordinate IT-related issues within the operations, and are responsible for coordinating our "try-before-you-buy" days in collaboration with primary schools.

You are responsible for all invoicing beyond student fees, diary registration, and handling cooperation agreements and arrangements with other operations, such as those within the school world. Furthermore, you handle instrument compensation for teachers and provide support in the scheduling and staffing system, Medvind, as needed.

In this role, you serve as an administrative support for both guardians and teachers, contributing to a smooth daily routine. You work closely with coordinators and operations coordinators and are part of the school's administrative team.

Working hours are scheduled during office hours, primarily in the mornings, and cover 4–5 days per week.

Requirements

• Completed post-secondary education
• Documented experience in administrative work
• Experience with diary registration in the public sector
• Very good ability to communicate in Swedish, both orally and in writing
• Good digital competence and experience working in various administrative systems

Merits

• Experience in administrative work within a school of culture or similar operations
• Experience working in student administrative systems, such as Speedadmin
• Experience collaborating with school operations or other external actors

As a person, you take responsibility for your tasks from start to finish. You are meticulous, efficient, and able to work in detail while simultaneously viewing the operations from a holistic perspective. You work proactively and systematically, finding job satisfaction not only in administration but also in following up, analyzing, and contributing suggestions for developing methods and routines.

You have a strong service and citizen perspective, enjoy supporting both internal and external contacts, and contribute to a professional and accommodating attitude.

Great importance will be attached to personal suitability.

In the recruitment process, we use selection questions and place great emphasis on these in the selection work.

Working in Helsingborg Municipality

Do you want to help create a better city together with the people of Helsingborg? Then you should work in Helsingborg Municipality. Here, you can use your creativity and drive to make life easier and safer for our residents, visitors, and businesses. Together with curious and helpful colleagues, you make a difference in people's lives, both today and in the future. A good job today, a better city tomorrow.

Read more about working in Helsingborg (https://helsingborg.se/arbete/sa-ar-det-att-jobba-i-staden/)

Other information

Last application date: 2025-08-05

Employment type: Fixed-term contract until 2027-06-30

Extent: 50%

Start date: 2026-11-01

Number of positions: 1

To ensure quality in the recruitment process in Helsingborg Municipality, we use the recruitment tool ReachMee. Therefore, we ask you to submit your application via ReachMee by clicking the application link in the ad. Your application should include a CV and other documents relevant to the position, such as educational certificates or professional licenses. You will also be asked to answer selection questions. Before employment, we will conduct a citizenship check. You will need to present a passport, national ID card, or personal certificate. If you are not a citizen of Sweden, the EU, EEA, or Switzerland, you must also prove a valid work permit or that you are exempt from the requirement to have a work permit according to the Aliens Ordinance Chapter 6, Section 13a. If you are applying for a job and have protected personal data, please contact the hiring manager in the ad, who will guide you through a secure application process. Do not apply digitally via the application link. Union representatives: Here (https://intranat.helsingborg.se/hr/samverkan-och-delaktighet/fackliga-foretradare/)