Executive Secretary to Cardiology in Gävleborg

The Department of Cardiology provides advanced and comprehensive heart care within inpatient services, outpatient clinics, cardiac intensive care (HIA), and interventional cardiology. We are a workplace characterized by high engagement, strong team spirit, and short decision-making paths. Here, administrative functions are highly valued – your work makes a real difference every day.

Do you want to be the one who keeps things running smoothly? Do you thrive working closely with both daily operations and management, and are you someone colleagues trust, turn to, and feel secure with? At Cardiology in Gävle, you will become part of a dedicated team with a positive collaborative climate and a work environment where care, respect, and helpfulness are second nature.

Number of positions: 1

Responsibilities

As an Executive Secretary, you will play a central and vital role. You will contribute to structure, continuity, and a calm working environment, serving as a close support to managers and staff. The role involves responsibility, variety, and the opportunity to influence how work methods and routines develop over time. You will provide administrative support to unit managers and/or the chief physician within Cardiology.

Your responsibilities will include, among other things:

• Staffing planning, scheduling, and daily short-term staffing (in collaboration with management)
• HR administration, including hiring and offboarding processes, scheduling, and sick/healthy leave registration
• Administration in various IT systems, such as statistics, invoice verification, handling and accounting, as well as internal and external billing
• Use of the medical records system Cosmic, to some extent
• Minute-taking at internal meetings

What We Offer

• A secure and pleasant workplace with strong team spirit and collegial support
• A varied and meaningful role in a department providing vital healthcare
• The opportunity to help develop work methods and routines over time

Read more about our benefits: Benefits at Region Gävleborg (https://www.regiongavleborg.se/jobb-och-utbildning/jobba-i-region-gavleborg/dina-formaner/)

Qualifications & Merits

We are looking for you who are structured, detail-oriented, and confident in an independent administrative role. You thrive with responsibility, have strong collaboration skills, and can handle multiple parallel tasks simultaneously. You are flexible, solution-oriented, and contribute to a positive and professional work environment. Good social competence and ease of working with others are highly valued.

To succeed in this role, you must have excellent skills in planning, prioritizing, and creating structure in daily work.

Requirements:

• Upper secondary education
• Experience in administrative work
• Strong computer skills and ease of working in various IT systems
• Fluent Swedish in both speech and writing (minimum C1 level)

Merits:

• Upper secondary education with an administrative focus or within healthcare and social care
• Experience with systems such as Cosmic, Personec, Agresso, Proceedo, Platina, Stratsys, and/or Cyklop

Employment Terms & Conditions

Type of employment: Permanent.
Duration: Permanent, start date: As agreed.

Region Gävleborg applies individual and differentiated salary setting. When determining salary, factors such as role, responsibility, competence, experience, and results are considered.

About Region Gävleborg

With 7,500 employees, we are the largest employer in the county. This gives us the strength to drive development forward for a vibrant Gävleborg. Our mission is exciting and complex. Regardless of your role here, you help the county's residents and make a difference in society. We are at the forefront of societal development and invest in your growth as an employee. Here, you can use your full potential to create tomorrow's Gävleborg together with your colleagues.

The Health and Medical Care Administration's approximately 6,500 employees work together to give the county's residents the best conditions for an active life with increased quality of life. By providing good and accessible healthcare throughout the county, we lay the foundation for a strong and healthy Gävleborg.

Information to Recruitment Consultants and Ad Sales

We have already decided where we want to advertise our job postings and what support we require in the recruitment process. We will not purchase ad space or services for ongoing recruitment, so please refrain from contacting us with such offers.