Vacant job

About the role:
We are currently looking for an administrator for an energy company based in Luleå. We are primarily seeking someone with experience in property law and familiarity with the municipality's processes regarding detailed planning and the Planning and Building Act. Here you will have the opportunity to work in a socially important operation where administration, coordination, and collaboration with external actors are in focus.

In this role, you will work closely with the operations and handle cases related to establishment inquiries from municipalities, authorities, and companies. You will coordinate information from various parts of the organization, prepare decision-making materials, and ensure that feedback is provided in accordance with current regulations and internal guidelines.

In addition to the ongoing administrative work, you will also contribute to business development by coordinating activities, documenting meetings, and following up on ongoing initiatives.

In the role, you will among other things:

• Handle incoming inquiries from municipalities, authorities, and companies regarding establishments in connection with Vattenfall's facilities.
• Gather, compile, and quality-assure materials from different parts of the operations.
• Formulate and communicate responses in accordance with internal guidelines and relevant legislation.
• Collaborate with internal specialists and functions to ensure efficient processes and correct decisions.
• Be responsible for meeting administration, including minute-taking and document management.
• Support the department's administrative work and contribute to order and structure in the operations.
• Coordinate and follow up on development initiatives and improvement activities.

Assignment period and scope:
This is a full-time consulting assignment with a planned start date of August 30, 2026, and the assignment runs until January 31, 2027.

To be considered for the role, we see that you have:

• An education in areas such as urban planning, law/legal science, or another related field.
• At least 3–5 years of experience from similar administrative or coordinating roles.
• Experience working in projects, assignments, or operations with corresponding tasks.
• Experience in minute-taking and document management.
• Experience in coordinating and driving development or improvement work.
• Very good communication skills in both spoken and written Swedish.
• Good to very good knowledge of the Microsoft Office package.

In order for us to be able to move you forward in the process, you must clearly state in your CV that all the above requirements are met. Specify which assignment(s) demonstrate the requested experience. The time period must be specified in year and month (YY-MM).

Merits for the position:

• Experience working with municipal planning or detailed planning processes.
• Knowledge of building permit cases or establishment processes related to power grids and infrastructure.

About you:
We are looking for you who have a structured and careful approach to work as well as a good sense of service and collaboration. You are accustomed to taking responsibility for your tasks, thrive in a coordinating role, and have the ability to handle several parallel cases simultaneously. Furthermore, you are communicative, unpretentious, and easily build good relationships with both internal and external contacts. You work independently, take initiative, and actively contribute to an efficient and professional operation.

To ensure a competence-based recruitment, we use work psychological tests in this process. We will place great emphasis on personal suitability. Selection is ongoing with the final application date being July 19, 2026.

Contact details
If you have questions about the position or the recruitment process, you are warmly welcome to contact the responsible recruiter: Suad Habib via email: [email protected]

If you have questions regarding registration, please contact support via [email protected]

We look forward to receiving your application!