Vacant job

Do you want to work in an international environment where you can combine structure, coordination, and communication? Do you thrive in a role where you are the hub between sales, technology, and customers? Then this might be the right opportunity for you!

About the role
As a Project Assistant at LUVE Sweden AB, you will have a central and coordinating role in the execution of customer projects. You will support the project organization by ensuring that documentation, information, and communication run smoothly throughout the entire project lifecycle.
You will work closely with sales, project management, engineering, and external customers, contributing to projects maintaining high quality, the right pace, and good structure. The role involves an important combination of administration, coordination, and collaboration, with many contact points both internally and externally.
You will become a key person in ensuring that project data is correct, that meetings and follow-ups function efficiently, and that relevant information is available to all involved parties.

Your responsibilities will include:
• Manage and update project and order data as well as documentation throughout the project lifecycle
• Coordinate and follow up on project activities to ensure progress and delivery
• Plan and organize project meetings, customer visits, and follow-ups
• Prepare meeting agendas, take minutes, and ensure correct documentation and distribution of materials
• Structure and maintain project files, reports, and communication logs
• Act as a link between internal functions and external customers
• Support the project team in daily coordination and information flow
• Follow up with customers on defined matters and ensure timely feedback
• Contribute to sales efforts by supporting the preparation of quotes and materials

About you
To thrive and succeed in this role, we see that you are a structured and meticulous person with good skills in planning and coordinating work. You have a natural sense for service and enjoy working in a role with many contact points.
You are communicative, solution-oriented, and find it easy to collaborate with different functions. You thrive in a dynamic environment where you get to take responsibility and contribute to creating structure and progress in projects.
Previous experience from a coordinating, administrative, or project-supporting role is meritorious, but your attitude and ability to organize and drive work forward are most important.
You express yourself well in Swedish and English, both verbally and in writing.

Key requirements for the role
• Structured and meticulous with good administrative skills
• Strong communication skills and willingness to collaborate
• Good planning and coordination skills
• Service-oriented and solution-oriented
• Ability to handle multiple parallel tasks
• Independent while thriving in a team
We will place great emphasis on personal suitability.

For your information
The employment is with LUVE, 100% with location in Asarum (Karlskrona Municipality).
The position is a fixed-term employment of approx. 6 months to start with, and we welcome an early start.

About LUVE Sweden AB
LUVE Sweden AB is a wholly-owned subsidiary of LUVE Group and develops, manufactures, and sells innovative air heat exchangers under the brand AIA LUVE. The company has its headquarters and factory in Asarum and operates in an international environment with strong growth and a technical focus.

LUVE Sweden AB offers
• Opportunities for competence development
• A role with a strong international character
• Wellness allowance
• Flexible working hours
• Access to occupational health services

Contact details
This is a recruitment conducted by Adecco.
The position is advertised during the summer, but the actual recruitment process will not start until August. You are warmly welcome to submit your application now, and we will get back to you when the process begins after the summer holidays.
The final application date is 2026-08-09.
If you have questions about the position or the recruitment process, you are warmly welcome to contact the responsible recruitment consultant, Carina Falck, at [email protected] (On leave 9/7-9/8).

We look forward to receiving your application!