Vacant job

Stockholm – our capital city with millions of dreams, expectations, and ambitions. We work for everyone who lives here today and in the future. Now we are looking for you who want to think big, new, and different with us – for the people of Stockholm.

Welcome to us

The Business Support Procurement Unit is part of the Procurement Department at the Service Administration. The Procurement Support team works to support and guide employees in the city's organization through the procurement process and procurement system. We are a key part of the city's efforts to increase contract compliance, achieve cost savings, create a more efficient and quality-assured procurement process, and improve opportunities for follow-up and analysis.

The unit currently has 15 employees, and you will join an ambitious support team of four people where delivery, service, and continuous improvement are in focus. Being proactive, forward-thinking, and taking responsibility is a given, and if you also believe it is important to enjoy your work, we can offer you great opportunities!

What we offer

• A modern, pleasant, and developmental workplace with competent and engaged colleagues
• Continuous competence development based on your needs
• A role where you get to feel that you make a difference
• The opportunity to work for one of Sweden's largest employers
• Summer and winter working hours, wellness allowance, holiday exchange, and subsidized massage at the workplace
• Bright and newly renovated premises near the Globe Arena, close to the subway and the tram.
• Please read more about our benefits here.

Your role

Together with the manager and colleagues in the unit, you are responsible for the procurement support to the city's employees. The role has a clear focus on training, guiding, and providing support within the city's procurement process and procurement system. You will become an important knowledge carrier who contributes to strengthening users' competence and creating conditions for an efficient and quality-assured procurement process.

The tasks include among other things:

• Conducting training for users in the city's procurement system, both digitally and physically
• Providing service to the city's employees on matters concerning procurement, e-commerce, and orders
• Providing guidance and support in the city's procurement process
• Providing operational support in the city's procurement system, tendering system, contract system, and spend analysis tool
• Receiving feedback from users and contributing to the development and improvement of working methods and systems
• Following up and collaborating with contract managers, tenderers, and suppliers as needed
• In consultation with the responsible tenderer, providing guidance on contracts, rules, and policies for procurement
• Being responsible for certain administrative tasks, such as the unit's invoice processing.

Your competence and experience

We are looking for you who have:

• Completed upper secondary education with a focus on administration, service, economics, or other education that the employer deems equivalent
• Current experience of customer support or customer service where you have mainly worked with providing support and guidance via phone, email, and digital channels
• Current experience of conducting training, workshops, or other competence-building initiatives, both digitally and physically
• Very good and current IT skills (Office package and digital tools)
• Very good ability to express yourself well in speech and writing in Swedish.

It is meritorious if you have:

• Experience working in one or more case management systems
• Current experience of the business system Agresso/Unit4 ERP and/or the tendering and contract system Kommers
• Experience of Stockholm City's overarching procurement process and category work.

We place great emphasis on your personal qualities and the following skills:

We are looking for someone who is service-oriented and has a natural ability to meet both internal and external needs with a professional and positive approach. You have good pedagogical insight and can clearly and simply explain routines and processes, regardless of the recipient's prior knowledge.

As a person, you are engaged in your work and actively contribute to the team's development. You have strong collaborative skills and thrive in a role where you work closely with colleagues and other functions within the organization. At the same time, you are self-reliant and take personal responsibility for driving your tasks forward.

Furthermore, you are meticulous and structured, with an eye for detail and quality in what you deliver. You ensure that procurement processes are handled correctly and efficiently, and contribute to creating order and clarity in daily work.

Other information

We recruit without a cover letter to focus on the competencies and experiences that are important for the role.

In assessing your application, we rely on your CV and the questions you answer in connection with the application. We request that you answer briefly and concretely and ensure that there is a clear link between your answers and your CV.

The position is a fixed-term assignment with a planned start immediately and lasting until 2027-08-31, with the possibility of extension or permanent employment.

Selection and interviews take place continuously during the recruitment period, so do not wait to submit your application.

We see diversity as enriching and welcome all applicants.

Apply today!

Stockholm City works with competence-based recruitment aimed at considering each person's competence and thereby combating discrimination.

The Service Administration is one of the city's specialized administrations and is responsible for the administrative tasks that are coordinated in the city. This primarily involves payroll administration, economic administration, city-wide tendering issues, contact center operations, as well as internal consultants providing support within digitalization, IT & telephony, recruitment, and property and premises issues. We have approximately 400 employees and are located in the Globe area. Our core values are summarized in the word KÖRA which stands for: Competence - Openness - Respect - Responsibility.