Vacant job

Do you want to contribute to the development of tomorrow's Arlanda? Do you thrive in a role where structure, precision, and collaboration are crucial for smooth operations? Then this might be the assignment for you.

We are currently looking for a Purchasing Coordinator to join their extensive development program, where several major renovation and expansion projects will work together to create increased capacity and better passenger experiences at Stockholm Arlanda.

About the assignment

We are currently undertaking one of the largest investments in Arlanda's history. The program is a central part of the airport's long-term development and includes several comprehensive projects within terminal expansion, baggage handling, check-in, arrival flows, and future access solutions.

As a Purchasing Coordinator, you will become an important support function for the entire program organization. You will work closely with program coordinators, project managers, and project controllers, playing a key role in ensuring that ordering and invoicing processes function efficiently and correctly.

This is a role for you who appreciate order and structure, have good administrative experience, and enjoy creating structure in complex project environments.

Your responsibilities

In this role, you are primarily responsible for administration related to purchasing and finance. The work involves, among other things:

• Handling incoming invoices and ensuring correct accounting and approval workflows
• Serving as a reference person for invoices and following up that the correct documentation is attached
• Ensuring approvals from project managers for invoices, timesheets, and other documentation
• Handling and administering purchase and order documentation
• Following up on incurred costs within consultancy orders
• Compiling purchase and cost reports
• Supporting project managers, program coordinators, and project controllers with administrative questions related to finance and orders

You will gain broad insight into the program and a good overview of both the project organization and the consultants working within the initiative.

We are looking for someone who has

Requirements

• At least 5 years of experience in administrative work
• Previous experience as an economic assistant and/or administrator
• Experience with invoice processing
• Experience with order management or work with ordering processes
• Good knowledge of Microsoft Office
• Very good knowledge of Swedish, both spoken and written

Meritorious

• Experience with business systems
• Experience with project systems
• Experience with IFS or similar ERP systems

Please state in your application which business and project systems you have worked with.

Who are you?

To succeed in this role, we believe you are a person who takes responsibility for your tasks and works independently with high quality. You are structured, precise, and good at keeping order even when many processes are running in parallel.

At the same time, you are a team player who appreciates collaboration and gladly contributes positive energy to the group. You have a service-oriented attitude, communicate clearly, and thrive in a role where you have many contact points.

About the assignment

• Location: Stockholm Arlanda
• Scope: Initially approx. 50% during autumn 2026 with the ambition to gradually transition to full-time
• Presence: Approx. 80% of working hours take place on-site at Arlanda
• Assignment period: Until 2028-09-30
• Possibility of extension: Two options of 12 months each

Do you want to be part of a long-term and socially important project where your administrative work makes a real difference? Do you recognize yourself and want to quickly get started and make an impact? We welcome your application!

Apply today and become an important part of the development of tomorrow's Arlanda