Vacant job

We are looking for an engaged and service-oriented Purchasing Coordinator for the Finance Office!

Do you want to work in a coordinating and supporting role related to the purchasing process? Do you thrive with varied tasks and many contact surfaces? Furthermore, do you have experience in financial work and the Public Procurement Act? Then this position might be perfect for you!

The Finance Office belongs to the Municipal Executive Board Administration and is responsible for the economic function area with operations, development, and support. The office serves as a staff to the municipal leadership, provides economic-administrative support to operations, and delivers services to administrations and municipal companies. We lead and develop the municipality's economic management, where an important task is to hold together the municipal group's planning, follow-up, and reporting processes. We naturally have a central position with many contacts in our organization, which creates a dynamic, challenging, but above all exciting workday.

We can offer you a workplace with a good collaborative climate and several appreciated benefits such as annual working hours, holiday exchange, and the possibility to work from home for part of your working time.

Do you want to be part of an engaged and competent team with a strong drive in matters regarding purchasing management? Then you are warmly welcome to submit your application!

Tasks

As a Purchasing Coordinator, you have an important role in independently guiding the municipality's employees on matters regarding purchasing and contract management. Together with the purchasing strategist and other colleagues in the field, you support and train the administrations in following established processes and routines according to the Public Procurement Act (LoU). These are important parts of the municipality's work to achieve increased contract compliance, cost savings, a more efficient and quality-assured purchasing process, as well as improved opportunities for follow-up and analysis.

The work includes, among other things:

• Provide support and advice to the municipality's employees on purchasing matters
• Guide and quality-assure the municipality's buyers
• Conduct internal training and workshops
• Contribute to the development and streamlining of working methods and tools
• Continuously update the intranet with relevant information in the field
• Contribute to keeping the contract database updated
• Compile and provide various stakeholders with reports and statistics
• Develop and administer reports related to purchasing and spend analysis
• Handle requests for the release of public documents
• Participate in various networks in the field

At our workplace, collaboration is a prerequisite, and we continuously work on development regarding both working methods and collaboration paths. Therefore, parts of the tasks may vary somewhat over time.

Qualifications

Required for the role:

• Post-secondary education with a direction relevant to the position or other education deemed relevant by the employer combined with experience of similar tasks
• Good knowledge of and preferably experience with the Public Procurement Act (LoU)
• Good and current IT skills (frequent user of the Office package and digital tools)
• Good ability to express yourself in Swedish, both orally and in writing

Personal qualities

We are looking for you who thrive in a supporting role where you get to share your knowledge and guide others in various matters. We see that you are pedagogical, communicative, and comfortable with conducting training and presentations. You are cooperative and relate to others in an open and accepting manner, are good at building relationships and gaining others' trust. You can also work independently, take responsibility for your tasks, and get things done. We further see that you are characterized by economic thinking, are structured, and have a good ability to plan and organize your work in an efficient manner. To thrive in the role, it is also important that you are motivated by working in an organization in development.

Great importance will be attached to the personal qualities.

Meritorious qualifications

• Experience of working in municipal or other public operations
• Experience of working with support to operations
• Experience of working with purchasing management
• Experience with the contract database E-avrop and/or the economic system Raindance
• Experience with the analysis tool Microsoft Power BI

Terms of Employment

Permanent full-time employment with start date as agreed.

Please attach educational certificates to your application as this will be requested if you become relevant for the position. Alternatively, certificates can be submitted in connection with the interview.

Other

When you submit your application, you will be asked to answer selection questions based on the requirements for the position. Your answers are an important part of the first selection, so make sure to answer in detail and clearly. In your application, you should attach your CV, but you should not send a cover letter – the selection questions replace this.

Falu Municipality uses competency-based recruitment methodology, and we will conduct work psychological tests as part of the selection method in this recruitment to ensure an inclusive and fair recruitment process. Work tests may also be relevant.

For this recruitment, we have taken a stance on recruitment channels and therefore decline further offers of competence mediation, advertising, and recruitment assistance. We only accept applications via our recruitment system in accordance with GDPR. If you have problems submitting your application, you are welcome to contact [email protected]

Employment type: Permanent.
Duration: Permanent.