Vacant job

Lund University was founded in 1666 and is consistently ranked among the world's leading universities. We have approximately 46,000 students and 8,500 employees in Lund, Helsingborg, and Malmö. We are united in our strive to understand, explain, and improve our world and the conditions of people.

Workplace Description

We are looking for an experienced and structured Conference Administrator to organize an international scientific conference for researchers in the interdisciplinary field of Memory Studies. The conference will gather approximately 1,300 participants from universities, research institutes, and cultural institutions worldwide and is organized in collaboration between the Faculty of Humanities and Theology and the international research association Memory Studies Association. (For more information about this organization, see: https://www.memorystudiesassociation.org/about_the_msa/ (https://www.memorystudiesassociation.org/about_the_msa/)).

The appointed position is located at the Centre for Languages and Literature (SOL). The appointee will be part of the conference's organizing committee, consisting of several researchers, and will coordinate its work under the leadership of the conference coordinator professor employed at SOL, who is also the president of the Memory Studies Association.

What We Offer

Lund University is a government agency, which means you receive special benefits, generous vacation time, and a favorable occupational pension.

We offer an international and dynamic work environment, opportunities for competence-enhancing experiences, work close to leading researchers and organizations, and flexible working arrangements.

Read more on the university's website about working with us: Work with us | Lund University (#).

Tasks and Responsibilities

As a Conference Administrator, you will be responsible for the administrative and practical implementation of the conference before, during, and after the event. Duties include, but are not limited to:

• Coordination of registration and participant services.
• Updating the conference website and informational materials.
• Administration of abstracts and the conference program.
• Communication with keynote speakers, researchers, and partners, as well as contacts with local coordinators, communicators at LU and Lund Municipality, and suppliers.
• Handling budget documents and invoices.
• Support for the organizing committee, program committee, and specially invited guests.
• Planning of social activities and on-site logistics.
• Reporting to the MSA after the conclusion of the conference.

Qualifications

Requirements for the position are:

• Experience in administering large international conferences in a university setting.
• Very good organizational skills and a high level of service orientation.
• Experience working with digital conference systems and web publishing.
• Very good proficiency in English, both spoken and written, and the ability to communicate in Swedish.
• Ability to work independently and handle multiple tasks simultaneously.
• An academic degree.

Qualifications that are Meritorious

An academic degree in project management, communication, or equivalent experience in organizing conferences at Lund University.

Other Information

This is a fixed-term employment for approximately 11 months at 80% of full-time, with a start date of October 15, 2026, or as agreed. For more information regarding the employment, contact project leader Professor Barbara Törnqvist-Plewa: Barbara Törnquist-Plewa | Centre for Languages and Literature (#). Shortlisted candidates will be interviewed either at our premises or via Zoom.

How to Apply

The position is applied for via the university's recruitment system. The application must include a cover letter describing how you meet the qualification requirements and why you are interested in the position. The application must also include a CV, including a general description of previous work, references we will contact, and any other documents you wish to submit (e.g., copies of degree certificates).

About the Faculty of Humanities and Theology

The Faculty of Humanities and Theology has seven departments and conducts extensive and varied activities in research and education. We have approximately 700 employees and 4,000 full-time equivalent students.

About the Centre for Languages and Literature (SOL)

The Centre for Languages and Literature (SOL) is Sweden's largest institution focusing on languages, linguistics, literary studies, and area studies. SOL offers approximately 500 standalone courses, complemented by a growing number of degree programs at the undergraduate and advanced levels. With its 36 subjects and around 30 doctoral programs, SOL forms a solid unit with breadth and depth in education and research, distinguished by both national and international visibility. SOL is led by a board where the Dean is the chair. Additionally, there are three Associate Deans with specific operational responsibilities. SOL has approximately 300 employees and 8,000 students, of which about one hundred are doctoral students.

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