Vacant job

Kungälv Municipality is a place where we create value together in people's daily lives. Our vision shows the direction forward, and our core values – courage, respect, and co-creation – guide how we work every day. A good workplace culture and support for your personal development are important to us. Your contribution counts!

Description

Kungälv Municipality is looking for a Board Secretary. As a Board Secretary, you will be part of a group that collectively handles all municipal boards, committees, preparatory bodies, and council meetings. This group is part of the Administration and Investigation Unit, which is responsible for municipality-wide support processes such as archives, registry, and board administration. Here, you will have an important role where your work contributes to order and transparency. You will be part of a team where engagement and collaboration are a natural part of everyday life, and in our shared mission, we work with courage, respect, and co-creation as our foundation.

Responsibilities

Board Secretaries participate in political meetings and presidium preparations. The duties include all administrative tasks related to political meetings, such as summonses, booking of premises, minute-taking, honorarium processing, and other board administration. The role involves substituting for one another as needed, and this position also includes specific responsibility as the first substitute for the permanent secretary of the Municipal Council. Additional duties include working with policy documents, delegation orders, motions, and remittals, as well as potentially certain investigations or investigative support. We also provide training, support, and service to elected officials and civil servants regarding board administration and case handling. The position also involves work on streamlining and quality assurance of the board administration's internal processes and methods through continuous improvement work.

The position is part of the municipality's election organization.

The work involves frequent contact with elected officials, employees, and to some extent with the media and citizens.

Qualifications

We are looking for you who have post-secondary education in public administration, political science, or other education or work experience that the employer considers equivalent. You should have good knowledge of municipal law, familiarity with a public authority's case handling, and knowledge of the laws that must be followed.

You have a good understanding of digital information management and a high level of digital maturity. You have experience working in digital business systems and are curious and driven to see their potential and use them to streamline and improve working methods. Good Swedish skills, both spoken and written, are prerequisites for success in the role, as is good communication skills.

Complementary education in information science, IT, or similar is meritorious, as is experience and/or education in process development, process leadership, digitalization, and AI.

As a person, you are service-oriented, structured, meticulous, flexible, and solution-focused. You can adapt your work based on priorities, situations, and conditions, and communicate this effectively. You collaborate easily with other board secretaries as well as other roles and competencies. You are responsible, self-initiative, and carry out tasks within given timeframes and resources. You handle parallel tasks, such as political instances and investigations, with ease.

Great importance will be attached to personal qualities.

Selection and interviews take place continuously, so do not wait to submit your application. We look forward to receiving your application!

Other Information

• Applications are only accepted digitally via kungalv.varbi.com
• Grades/certificates are provided upon request or during a potential interview.
• Appointment is subject to the position not needing to be taken by existing staff due to redundancy or other reasons.
• The selection process takes place continuously during the application period.
• We use digital tools, and you may need to use e-identification in the work.
• Before any potential employment, we require a valid ID card showing citizenship and a valid work permit.
• Probation may apply according to collective agreements.
• Register checks are conducted for positions where this is required by law.
• If you have protected personal data, you should NOT apply via the system but contact the recruitment manager for handling your application.
• We kindly but firmly decline all direct contact from staffing and recruitment agencies as well as sellers of additional job advertisements.
• Kungälv Municipality has procured agreements.
• Testing may occur in the recruitment process.