Council Secretary at Knivsta Municipality

In Knivsta, the spirit of the future is palpable. The location between Stockholm and Uppsala, just a stone's throw from Arlanda, is attractive, and Knivsta is growing rapidly. Every day, we actively build a sustainable society with proximity to both the big city and peaceful nature. Do you want to work in an innovative future-oriented municipality where you can develop and make a difference? And do you resonate with our shared values of participation, engagement, and clarity?

Welcome to us!

1 position(s).

Job Description

Do you want to gain experience working close to political decision-making processes in a development-oriented organization? Knivsta Municipality is now looking for a Council Secretary for a fixed-term contract until May 2027.

This position suits you if you have strong administrative skills, thrive with structure and documentation, and want to develop in a role where you work closely with both operations and decision-makers. You do not need prior experience in the public sector, but you should be curious about public operations and quick to adapt to new contexts.

The position is located at the Municipal Executive Office within the Municipal Management Office. You will be part of a team of municipal and council secretaries and collaborate closely with colleagues in areas such as records management, legal affairs, archives, and investigations.

As a Council Secretary, you work with council administration and provide administrative support in connection with political meetings. The work covers several parts of the council process and provides good insight into how decisions are prepared, made, and followed up.

Key Responsibilities

• Responsibility for case management and documentation
• Planning, administration, and follow-up of meetings
• Preparation of notices, agendas, and minutes
• Support and service to elected officials and staff
• Collaboration with council chairpersons, managers, and case handlers
• Support in matters concerning delegations, delegated decisions, and chairperson decisions
• Diary registration and handling of public documents according to the information management plan
• Participation in the development of common routines and digital working methods

Qualifications

Requirements

• Relevant university degree, for example in political science, law, or social sciences, or other education assessed by the employer as equivalent
• Strong administrative skills
• Very good ability to express yourself in Swedish, both orally and in writing
• Good digital competence and system familiarity

You have good knowledge of the Office package, especially Word, and can work with basic document formatting and templates. You are comfortable using digital collaboration tools such as Teams and Outlook.

Merits

• Experience working in the public sector
• Experience in administrative work with meetings, minutes, or case management
• Interest in or basic knowledge of public administration and decision-making processes
• Experience with digital case and document management systems, preferably W3D3

Personal Attributes

You are meticulous, structured, and responsible. You have a service-oriented approach, are flexible, and enjoy collaborating with others. You are curious, eager to learn, and contribute to a positive work climate.

Salary: Monthly salary.
Employment type: Fixed-term employment.
Duration: Ends 2027-05-31.

This is a fixed-term contract until May 2027 with a start date as soon as possible according to agreement. Depending on the operations' needs and future conditions, there may be an opportunity to extend the employment. However, this cannot be guaranteed at present.

We have an urgent recruitment need, and therefore the application period is short. Selection and interviews may take place continuously during the application period. The last day for applications is July 19, 2026.

The employment includes an obligation to be placed on the war establishment (krigsplacering), if you are not already placed by another actor. Read more about war establishment placement at www.knivsta.se (http://www.knivsta.se)

Knivsta Municipality wants to capitalize on the qualities that equal gender distribution and ethnic and cultural diversity bring to the operations.

Use the link in the advertisement to apply for the position.

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Contact the recruiting manager before you submit your application to receive information on how your application can be handled securely without your personal data being registered openly in the system.

If you have questions about the position, you are welcome to contact the person listed in the advertisement.

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We look forward to receiving your application!

In connection with the recruitment process, we have taken a stance on recruitment channels and marketing. We therefore expressly decline contact with media sales, recruitment sites, and similar.