Vacant job

Welcome to the Municipal Executive Office. Here you work together with employees in departments for communication, HR, IT, finance, procurement, and property, as well as the departments for quality and planning, safety and sustainability, and the administration. The organizations for business and destination, as well as shared services, are also located within the Municipal Executive Office. The Municipal Executive Office acts as the link between the decisions of our elected officials and all municipal operations. Our mission includes coordinating and driving overarching issues regarding democracy, societal and business development, as well as ecological and social sustainability.

For more information about what it is like to work in Uppsala Municipality, visit https://www.uppsala.se/jobb/ (https://www.uppsala.se/jobb/).

1 position(s).

Do you have a sense of order, responsibility, and service? We are now looking for a new colleague who, together with us, wants to help develop a modern registry in one of Sweden's largest municipalities. Here, you will become part of a knowledgeable and engaged team focused on quality, collaboration, and continuous improvement. Apply today!

Since 2015, Uppsala Municipality has had a central registry organized within the administration department. The department's mission is to support the entire municipal group – from administrations and municipal companies to elected officials. Within the Registry Unit, we are just over 30 employees working at the heart of Uppsala Municipality's information flow. We are now looking for a new colleague to work as a registrar and archive coordinator for the Education Board. This is a fixed-term position with an start date from mid-August until December 31, 2026.

With us, you will have a varied and developmental assignment where you will work both independently and together with colleagues and other operations. We place great emphasis on collaboration, support, and knowledge exchange – and we constantly strive to improve our working methods in line with digitalization and changing needs. Our goal is to ensure the quality and accessibility of information in a legally secure manner, thereby meeting the needs of our operations and the public's right to transparency.

Description of Duties

At the Registry Unit, your primary task is to handle and evaluate information and ensure the quality of metadata in the municipality's shared case management system. You are part of a crucial support function, and as a natural part of the work, you will contact the municipality's residents, usually via email or phone.

Your duties include, among other things:

• Responsibility for incoming mail and email via functional mailboxes.
• Diary registration and case management.
• Handling requests for public documents and making confidentiality assessments.
• Providing support to operations regarding information management issues.
• Conducting training and providing advice and guidance to case handlers and managers.
• Actively contributing to digitalization and development work.

As part of this temporary position, you will have an archive coordinator role towards the Education Administration.

Qualifications

We are looking for you who have education in archival and information science, registrar training, or other work experience that the employer deems relevant for the position. You take responsibility for your task and structure your approach yourself. In your interactions, you are calm, attentive, and accommodating. You have the interest, willingness, and ability to help others and strive to deliver solutions.

Information

If you have questions about the position or the recruitment process, contact: Annica Masalin, Unit Manager, 018-727 08 99.

Union representatives:
Vision, Liselotte Ehn, 018-727 49 49.
DIK, Erik Boman, 018-727 18 99.

If you have questions regarding the registration of your application, contact the Recruitment Area: 018-727 12 86.

Uppsala Municipality applies individual and differentiated salary setting according to the current collective agreement.

In your application, you must state your citizenship. If you are not a citizen of Sweden, the EU, EEA, or Switzerland, you must also be able to prove that you have a valid work permit or are exempt from the requirement to have a work permit. Employment can only take place after verification of the work permit, as required by the Aliens Ordinance.

Employment with Uppsala Municipality may involve being placed on the war establishment.

Salary form: Monthly salary.
Employment type: Fixed-term employment.
Duration: 3-6 months, start date: From mid-August.