Vacant job

Do you want to work with graduate education and support the next generation of researchers in their studies, together with competent and friendly colleagues in an international environment? We invite you to apply for the position of Administrator with a focus on graduate education and study administration at the Department of Physics and Astronomy, Uppsala University.

The Department of Physics and Astronomy is one of Uppsala University's largest departments, with nearly 400 employees, including approximately 120 doctoral students. The department conducts world-class research and education in both theoretical and experimental physics and has extensive collaboration with the outside world. The research is carried out at 10 research divisions and covers everything from the unfathomably small to the large-scale, such as energy supply, climate development, new materials, and the universe. This entire spectrum is also reflected in the department's courses and educational programs. Around 2,500 students take courses at the undergraduate and advanced levels at the department each year. Read more at www.physics.uu.se (http://www.physics.uu.se)

In this role, you will work with the department's operational HR function and graduate education administration to strengthen the work with doctoral education from recruitment to the doctoral degree.

We are looking for someone who enjoys working independently but also values close collaboration. In the role, you will work closely with the course office and the operational HR function, as well as with doctoral students, supervisors, study directors, and other administrative staff. You are solution-oriented, structured, and meticulous, with a strong sense of responsibility and service. As a person, you are self-reliant, flexible, and attentive, with a good ability to handle several tasks in parallel. You are also curious and willing to learn new things to develop in your role.

Responsibilities

Graduate Education Administration

• Registration of new doctoral students, courses and credits, activity and funding, as well as licentiate and doctoral defenses. Provide assistance and collaborate with the study director for graduate education.
• Prepare protocols for doctoral defenses and licentiate seminars, as well as administration regarding defenses.
• Follow-up and administration of graduate education courses and support the work with individual study plans in Ladok.
• Administration related to the extension of doctoral employment contracts and registration of salaries based on the salary scale. Administration upon termination of doctoral employment.

General administrative tasks occurring within the department may be included in the employment. These may vary over time and between different operations.

Qualifications

• University education at the basic level, combined with work experience relevant to the position.
• Current and documented experience of administrative work, preferably from a public authority.
• Very good computer skills.
• Documented experience of registration in systems and habit of handling large amounts of data/information.
• Very good ability to express yourself both orally and in writing in Swedish and English.

Great importance will be attached to personal suitability.

Desirable/meritorious in other respects

• Experience of working at a public authority, especially within the higher education sector, is meritorious for the position.
• Experience of education administration is meritorious, especially that related to graduate education at a university/college.
• Experience of studies at the doctoral level.
• Experience of creating administrative routines and processes. Experience of leading the introduction of new such processes both by creating documentation and communicating orally with different target groups.
• Experience of leading follow-up and change of administrative routines and processes.
• Knowledge of our administrative systems such as Ladok, Primula, W3D3.

About the Position

The position is fixed-term for 12 months. The scope is full-time. Start date 2026-10-01 or as agreed. Location: Uppsala

Information about the position can be obtained from: Andreas Lindblad, acting head of department, [email protected] (mailto:[email protected]) or Carolina Wallström-Pan, administrative manager, carolina.wallströ[email protected] (mailto:carolina.wallstr%C3%[email protected]).

Please submit your application by July 10, 2026, UFV-PA 2026/2166

Uppsala University is a broad research university with a strong international standing. The ultimate goal is to conduct education and research of the highest quality and relevance to make a difference in society. Our most important asset is all 7,500 employees and 53,000 students who with curiosity and engagement make Uppsala University one of the country's most exciting workplaces.

Read more about our benefits and what it is like to work at Uppsala University: https://uu.se/om-uu/jobba-hos-oss/ (https://uu.se/om-uu/jobba-hos-oss/)

The position may be subject to a security check. In a security check, a prerequisite for employment is that the applicant is approved.

We decline offers of recruitment and advertising assistance.

Applications are received in Uppsala University's recruitment system.

Union Representatives: Saco-S - [email protected] (mailto:[email protected]), Seko - [email protected] (mailto:[email protected]), ST (OFR/S) - [email protected] (mailto:[email protected])