Vacant job

Do you want to create a workplace where people thrive, meet, and get inspired?

We are now looking for an engaged and service-oriented Office Coordinator for our office in Malmö. In this role, you will become an important part of our daily operations and be responsible for creating a welcoming, functional, and inspiring workplace for our employees and visitors.

You will play a central role in ensuring that the office runs smoothly while you plan and execute activities and events that strengthen our culture and community.

About the role

As an Office Coordinator, you are responsible for the daily operations of our office in Malmö. You ensure that the workplace is welcoming, pleasant, and functions as intended – from breakfast and coffee breaks to practical office matters and contact with suppliers.

You also plan and execute internal and external events and activities that contribute to a strong employee experience and a vibrant corporate culture.

Your responsibilities include, among other things:

• Responsible for the daily operation of the office and ensuring a well-functioning work environment
• Handle purchases and orders of office supplies, breakfast, coffee, and other consumables
• Be the contact person for suppliers and external partners
• Ensure that the office is representative, welcoming, and pleasant for employees and visitors
• Support the execution of external events and employer branding activities
• Handle practical and administrative tasks related to the office's operations

Qualifications

We believe you are someone who enjoys providing service and gains energy from creating order, structure, and positive experiences for others. You are self-motivated, proactive, and see what needs to be done before anyone else has to ask.

To succeed in the role, we believe you have:

• Experience from a service-oriented role, for example, within office services, administration, reception, coordination, or events
• Good organizational skills and experience handling multiple activities simultaneously
• A non-hierarchical approach to work and a willingness to help where needed
• Ability to work independently and take responsibility for driving issues forward
• Good communication skills in Swedish and English

About Knightec Group

Knightec Group is today one of Northern Europe's leading strategic partners in product and digital service development – isn't that cool?

By combining engineering competence, digital expertise, and business understanding, we help our customers transform new technology into real solutions that create value. We work at the intersection of business strategy and technology development and support our customers throughout the entire journey – from the first ideas to development, implementation, and further development.

At Knightec Group, people with different perspectives, experiences, and specialist areas come together. Together, we create innovation that makes a real difference – for businesses, people, and society at large.

Practical information

• Location: Malmö
• Scope: 50%
• Employment type: Fixed-term employment, 12-month maternity leave cover
• Start: September 2026

Please submit your application as soon as possible, but no later than 2025-06-30. If you have any questions about the position, you are welcome to contact Emil Sjöqvist. Please note that due to GDPR, we only accept applications through our career page.

We look forward to hearing from you!