Vacant job

Do you thrive in a role where you take responsibility, create structure, and act as the central hub in a fast-paced environment? This could be the right opportunity for you. We are currently recruiting on behalf of our client for an Administrative Coordinator who wants to contribute to developing and structuring the business. Our client is an industrial company undergoing an exciting growth journey in Sweden. The organization is being built up and is growing rapidly alongside new projects and initiatives.

About the Role

This is a broad role where you work closely with management, site managers, and employees, while also having the opportunity to influence working methods and administrative processes. You will be based at the client's office in Luleå.

Since many in the organization work out in the field, you will become a central figure in the office, handling administrative matters and ensuring tasks are completed. Finance and administration are key parts of the role. You will work with invoicing, time reporting, and ongoing administration, as well as contribute to developing administrative processes.

The role also includes certain HR-related tasks, such as supporting the onboarding of new employees, assisting with workwear and accommodation, coordinating staff activities, and supporting the business with various practical matters. You will also work with occupational health and safety issues and contribute to creating structure and order.

The business is in a growth phase where administrative processes, financial management, and payroll administration are being continuously developed. Therefore, the role will evolve over time in line with the business's development and the skills you bring.

About You

We are looking for someone who is self-motivated, structured, and capable of driving administrative processes forward. You thrive in a business-oriented role with many contact points and have a knack for prioritizing, coordinating, and following up on tasks. As a foundation, you have post-secondary education in economics, administration, HR, or equivalent experience.

You have a few years of experience in administrative work and have worked with several of the following areas:

• Invoice processing, time reporting, payroll administration, and other financial administration
• HR administration and personnel-related processes
• Occupational health and safety issues
• Union cooperation or labor law matters

We believe you are someone who values order and structure while remaining flexible and solution-oriented when conditions change. You are meticulous in your work and understand the importance of ensuring that administration, payroll, and other processes function correctly and on time. Since parts of the function are international, we would appreciate it if you felt comfortable using English at work. Additional language skills are a plus.

Why this role?

You will have the opportunity to become part of a company with strong future confidence and a high growth rate. Here, you will help build working methods, processes, and structure together with the business. We offer a broad and varied role with significant autonomy in a down-to-earth organization with short decision-making paths and a collaborative culture.

Application

For questions or inquiries, please contact Emma Stenberg at [email protected].

Selection is ongoing, so please submit your application as soon as possible. The final application date is June 28, 2026.

We look forward to receiving your application!