Vacant job

Contract Administrator at Sveaviken PM in Stockholm

"As a Contract Administrator, you play a central role in the daily work of ensuring quality and delivery within the rental team. You work closely with customers, colleagues, and tenants in your everyday tasks. The role is also evolving, giving you the opportunity to influence both working methods and how the team is shaped over time," says Mikaela Hagström, Acting Leasing Manager at Sveaviken PM.

Sveaviken PM is growing and is now looking for a driven and structured Contract Administrator in Stockholm. Here you will find a role that combines customer responsibility with an operational focus, while contributing to our continued growth, capturing new market shares, and challenging the industry with innovative solutions and high ambitions. Do you want to be part of the modern era of property management?

Your Mission

As a Contract Administrator, you are responsible for rental administration and ensure that contracts, invoicing, and follow-ups are handled correctly and on time. You work closely with property owners, colleagues, and to some extent tenants, focusing on quality, structure, and efficient delivery.

You also play a key role in the team's delivery, ensuring that rental administration meets contractual obligations. At the same time, you contribute to developing working methods, identifying needs, and creating structure as the team grows.

Responsibilities:

• Responsible for rental agreements, rent statements, and follow-up of payments
• Ensure correct invoicing and handle rent changes, index adjustments, and supplementary charges
• Manage the collection process and follow-up of rental receivables
• Responsible for reporting and follow-up towards property owners
• Act as a key contact for property owners in administrative and contract-related matters
• Ensure that contract data and system information are accurate and up-to-date
• Coordinate the onboarding of new properties and the conclusion of management assignments
• Contribute to the development of working methods, structure, and team delivery

We are looking for someone who has:

• A post-secondary education in economics, rental law, or similar
• At least 2 years of experience in rental administration and commercial contract management
• Good system proficiency, preferably with property data systems, and strong Excel skills
• Ability to work in a structured manner, see the big picture, and handle multiple processes simultaneously
• Good numerical skills and experience working with large datasets, requiring attention to detail and structure
• Strong knowledge of Excel and MS Office
• Strong service orientation and good communication skills, both verbal and written

Why Sveaviken PM?

Here you become an important team player in a fast-growing and dynamic organization where ideas are welcomed and initiatives are encouraged. You will join a workplace with high energy, short decision-making paths, and an innovative culture where we build the future of property management together. The position is located in modern premises at Hammarbybacken 27, Stockholm, close to public transport, with free access to a gym, a bike room with showers, and changing facilities.

About Sveaviken PM

Sveaviken PM represents the new era of property management, striving for data-driven property management that optimizes property value and sustainability. With short and fast decision-making paths and an integrated digital ecosystem, we offer more efficient management that creates both happier customers and higher profitability. Our core values – innovation, engagement, quality, and sustainability – are the foundation of our corporate culture. For more information, visit our website: Agile and Efficient Property Management - Sveaviken PM (https://sveavikenpm.se/).

Application and Contact Information

In this recruitment, we collaborate with Isaksson Rekrytering & Bemanning AB. For questions about the position, you are welcome to contact the responsible recruitment consultant: Ira Isaksson at phone number 070-485 75 59 or [email protected] (mailto:[email protected]).

Selection and interviews take place on an ongoing basis. The position is formally applied for on Isaksson's website. We do not accept applications via email. We look forward to receiving your application!