Vacant job

Welcome to the Municipal Executive Office. Here you work together with employees in departments for communication, HR, IT, finance, procurement, and property, as well as the departments for quality and planning, safety and sustainability, and the administration. The Municipal Executive Office also houses the organizations for business and destination, as well as shared services. The Municipal Executive Office is the link between the decisions of our elected officials and all the municipality's operations. Our mission includes coordinating and driving overarching issues within democracy, societal and business development, as well as ecological and social sustainability.

For more information about what it is like to work in Uppsala Municipality, visit https://www.uppsala.se/jobb/ (https://www.uppsala.se/jobb/).

1 position(s).

Do you have a sense for order, responsibility, and service? We are now looking for a new colleague who, together with us, wants to help develop a modern registry in one of Sweden's largest municipalities. With us, you will become part of a knowledgeable and engaged team focused on quality, collaboration, and continuous improvement. We welcome your application!

Uppsala Municipality has had a central registry since 2015, organized within the administration department. The department's mission is to support the entire municipal group – from administrations and municipal companies to elected officials. Within the Registry Unit, we are just over 30 employees working at the heart of Uppsala Municipality's information flow. We are now looking for a new colleague to work as a registrar for the Rescue Board.

With us, you will have a varied and developmental assignment where you will work both independently and together with colleagues and other operations. We place great emphasis on collaboration, support, and knowledge exchange – and we constantly strive to improve our working methods in line with digitalization and changing needs. Our goal is to ensure the quality and accessibility of information in a legally secure manner, thereby meeting the needs of our operations and the public's right to transparency.

The position is classified for security clearance, and a security investigation with associated register check will therefore be conducted before employment.

You can read more about working as a registrar here.

Description of duties

At the Registry Unit, your main task is to handle and evaluate information and ensure the quality of metadata in the municipality's common case management system. You are part of an important support function, and as a natural part of the work, you will have contact with the municipality's residents, usually via email or phone.

Your duties include, among other things:

• Responsibility for incoming mail and email via functional mailboxes.
• Registration and case management.
• Handling requests for public documents and making confidentiality assessments.
• Providing support to operations regarding information management issues.
• Conducting training and providing advice and guidance to case handlers and managers.
• Actively contributing to digitalization and development work.

Qualifications

We are looking for you who have education in archival and information science, registrar training, or other work experience that the employer deems relevant for the position. The position requires good knowledge of Microsoft 365 and good knowledge of Swedish in both speech and writing. It is meritorious if you have experience working with registries in public operations. We also view it positively if you have experience handling requests for public documents and have worked in accordance with relevant laws such as GDPR, the Archives Act, and the Public Access to Information and Secrecy Act. Furthermore, experience with the systems Public 360 and/or Daedalos is meritorious.

As a person, you are good at taking initiative and starting activities that yield good results. In change, you adapt easily to changed circumstances. You can quickly change your perspective and attitude, and you see opportunities in change. You collaborate well with others and relate to your surroundings in a listening and smooth manner. You listen, communicate, and resolve conflicts in a constructive way. In your interactions, you are calm, attentive, and accommodating. You have the interest, willingness, and ability to help others and strive to deliver good solutions. In your work, you plan, organize, and prioritize your work efficiently, and you meet set deadlines.

Information

If you have questions about the position or the recruitment process, contact: Annica Masalin, Unit Manager, 018-727 08 99.

Union representatives:
Vision, Liselotte Ehn, 018-727 49 49.
DIK, Erik Boman, 018-727 18 99.

If you have questions regarding the registration of your application, contact the recruitment area: 018-727 12 86.

Uppsala Municipality applies individual and differentiated salary setting according to the current collective agreement.

In your application, you must state your citizenship. If you are not a citizen of Sweden, the EU, EEA, or Switzerland, you must also be able to prove that you have a valid work permit or are exempt from the obligation to have a work permit. Employment can only take place after a check of the work permit, which is required according to the Aliens Ordinance.

An employment with Uppsala Municipality may involve being placed on a war establishment.

Salary form: Monthly salary.
Employment type: Permanent employment.
Duration: Permanent.