Vacant job

The Business Support Unit's task is to support the university's education and research. KTH's Business Support is in an exciting phase where we are working together to develop our working methods. As an employee within Business Support, you contribute to KTH's mission to research, educate, and create societal benefit, while also having the opportunity for your own professional development.

We warmly welcome your application!

Job Description

KTH is now seeking an engaged Economic Administrator for the Business Support unit at KTH. As an Economic Administrator with us, you will become part of an engaged work group where quality and responsibility are in focus. The position will be placed in the economic group that supports the School of Industrial Engineering and Management.

We are looking for you who want to work close to the operations and have an important role in the economic work by supporting our EU economists in their daily work and, in the long run, the school's departments and sections in the management of EU-funded projects. The work is carried out in close collaboration with EU economists, project economists, business controllers, and project managers within the ITM School's departments.

The work includes tasks such as:

• Collect, check, and structure timesheets for EU projects
• Handle and check travel expenses and accompanying documentation
• Coordinate and quality-assure various types of project documentation
• Administer payments to project partners
• Compile documentation, e.g., for audits
• Work in and follow up cases in case management systems (e.g., produce statistics, reports, and follow-ups)
• General ledger reclassifications and reconciliations
• Register maintenance
• Contribute to the development and efficiency of administrative processes
• Other administrative tasks may also occur

Qualifications

To succeed in the role, you are a responsible person who has the ability to drive your work forward and complete your tasks within a certain timeframe. You work with quality awareness and enjoy planning and structure, but are also interested in improvement work and development. You communicate clearly and can work both independently and in a group. Since you will work in an economic team and support your colleagues, it is important that you have a good sense of service and are easy to collaborate with. As a person, you are engaged and unpretentious in your demeanor.

The work requires very good knowledge of MS Office programs, specifically Excel. As we operate in an international environment, it is important that you have good ability to express yourself in both Swedish and English, in speech and writing, as this is needed in daily work.

Requirements

• Economic education at the upper secondary level or work experience that the employer assesses as equivalent
• Experience working with economic administrative tasks
• Communication skills and the ability to explain economic concepts in an understandable way
• Good knowledge of Swedish and English in speech and writing – both languages are required in daily work as we operate in an international environment
• Good knowledge of the Office package

Personal Qualities

To succeed in the role of Economic Administrator, you need to be independent, structured, quality-aware, and service-oriented. Additionally, you need to have pedagogical insight and thrive in an environment with many contact surfaces and varying tasks.

Merits

• Experience supporting economists in administrative tasks within grant-funded projects
• Experience working in large business systems such as Agresso, SAP, or similar
• Experience working in case management systems
• Relevant work experience from universities, colleges, or other research-intensive organizations

We will place great emphasis on personal qualities.

Become part of KTH

KTH shapes the future through education, research, and innovation. As a leading international technical university, we play an active role in driving and contributing to the transition to a sustainable society. Here you are offered the opportunity to grow and develop in a creative and dynamic workplace with good working conditions and benefits. Gender equality, diversity, and equal opportunities are a quality issue and a clear part of KTH's value base as a university and public authority.

Read more about our benefits and what it is like to work and develop at KTH.

Trade Union Representatives

Contact details for trade union representatives.

Application

You apply via KTH's recruitment system. As an applicant, you are responsible for ensuring your application is complete when submitted and that the qualifications we seek in the advertisement are evident in your CV.

In this recruitment, you apply only with your CV. Instead of a cover letter, you will answer one or more questions in the recruitment system. It is important that you answer the questions carefully and truthfully, so that we get a clear picture of your competence and experience. We base our selection on the qualifications stated in the advertisement.

The application must be in KTH's possession no later than the last application day at midnight, CET/CEST (Central European Time/Central European Summer Time).

About the Employment

The employment is permanent according to agreement.

The employment begins with a six-month probation period.

Other

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An employment at KTH may be placed in a security classification. If this is the case for this specific employment, a security check of the applicant will be conducted in accordance with the Security Protection Act (2018:585) with consent. In these cases, a prerequisite for employment is that the applicant is approved after the security check.

Tests may be applied in this recruitment process.

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