Scheduler for Sigtuna Municipality Libraries

Sigtuna Municipality is a place of great diversity. Here you will find a vibrant countryside, a small town, and an international airport. A rich cultural heritage and cultural diversity. A proud history and ambitious future plans. Perhaps this is why the drive to grow, change, and develop is so strong. It is also why it is so exciting to work here. With us, you become part of a flat hierarchy and innovative culture where we help each other and value each other's knowledge, differences, and experiences. The work is often varied, sometimes challenging, but always meaningful. Welcome!

Do you want to work in an organization where structure, planning, and collaboration make a real difference? Sigtuna Municipality's libraries are now looking for an engaged scheduler who wants to help create good conditions for both employees and the business! With us, you will have an important role in planning and coordinating the staffing of the libraries. At the same time, you will become part of an organization that works with reading promotion, participation, culture, and democracy for all residents of the municipality.

The Culture and Leisure Administration works to promote culture and leisure activities in the municipality. We are a politically directed service organization where the residents are our commissioners. Together, we find new ideas and solutions that contribute to the residents' quality of life, sustainability, health, integration, and reduced social exclusion.

Sigtuna's libraries are located in four places in the municipality: Märsta, Sigtuna, Valsta, and Rosersberg. The position will be located in the newly built Mimer Cultural House in Valsta, a lively and activating meeting place with generous opening hours where actors and activities from the entire municipality work together for a meaningful leisure time and equal living conditions for all our residents!

1 position(s).

Responsibilities

In the autumn of 2026, the libraries' manual scheduling is planned to be transferred to a digital scheduling tool. As a scheduler, you have a central role in the library's staffing and planning work. You are responsible for creating sustainable and well-functioning schedules based on the organization's needs and work closely with managers and employees on issues related to staffing, administration, and planning.

The role also involves some service in the library's public operations, where you meet visitors and contribute to creating a welcoming and accessible library for the municipality's residents.

In the role as scheduler, you will among other things:

• Work in and develop the use of the scheduling system Time Care
• Be responsible for the library's scheduling process and staffing planning, and contribute to the development of working methods and routines within the staffing area
• Provide support to managers and employees on issues related to schedules, staffing, and working time planning
• Produce statistics, key figures, and follow-up related to schedules and staffing
• Educate and support employees and managers in schedule and personnel-related systems and processes, including during the introduction of new employees
• Perform other administrative and outward-facing tasks related to the business, including registration of working hours and absence in the personnel program PersonecP
• The role includes work at the library's information desks, where you provide service, support, and guidance to visitors.

Qualifications

We are looking for you who:

• Have post-secondary education, preferably with an administrative focus, or other education and/or work experience that the employer considers relevant
• Have experience working with schedule administration and staffing planning based on laws and agreements governing the placement of working hours
• Have experience working in staffing systems, preferably Time Care, and good IT competence

It is also meritorious if you:

• Have experience working in public sector operations
• Have experience working in libraries or cultural activities
• Have experience analyzing and following up on statistics and key figures related to schedules and staffing
• Speak one or more languages in addition to Swedish and English

We are looking for someone who is structured and works according to a clear process with good planning, precision, and the ability to complete what you start. The work is characterized by stability and a constructive approach to stress. You are solution-oriented and quickly find practical solutions to problems. Collaboration and service are important, with a good ability to build relationships with different professional groups. You also have a proactive working style where you contribute to developing and improving routines.

Employment type: Permanent.
Duration: Permanent.

You apply easily by attaching your CV and answering a few selection questions related to this position. However, we ask you not to attach a cover letter.

As an employee in Sigtuna Municipality, you will benefit from a number of perks, including automatic membership in the Employee Club where you can participate in various activities. Please read more about our other benefits and what it is like to work with us in Sigtuna Municipality!

Read more about working in Sigtuna Municipality (https://www.sigtuna.se/naringsliv-och-arbete/jobba-hos-oss.html)

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