Vacant job

1 position(s).

Do you have an interest in administration and experience working with school administration? Now is your chance to work in an administrative and supportive role with us at Önstaskolan! Are you the one we are looking for?

Your responsibilities

As an Administrative Coordinator, you play a key role in the school's daily operations and future development. You are responsible for student and group administration as well as operational development, including handling service distribution, room planning, and scheduling, including necessary schedule changes. You act as a central contact point, both internally and externally, by coordinating with property managers, school placement authorities, and other external actors regarding capacity issues and other matters.

An important part of your work is administering and registering working hours in the self-service system, reconciling absences, approving substitute teacher positions, and ordering substitutes. You also ensure that the school's material orders and deliveries are handled efficiently. Furthermore, you contribute to financial oversight through budget reconciliations, subject budget management, invoice accounting, and preparing invoice documentation for external parties.

The role also includes grade administration and archiving, as well as planning and coordinating the welcome of new students. You organize staff activities such as end-of-term coffee breaks and breakfasts to strengthen the sense of community within the work team. With your efforts, you ensure that the school's administration runs smoothly and that the operations receive the support needed to create an inspiring and well-functioning environment.

Your qualifications

We are looking for you who have post-secondary education in administration, planning, coordination, or another area that the employer deems relevant. You have experience in qualified administrative work where coordination, planning, and structure have been a natural part of your daily routine.

You have previously worked with scheduling within school operations, preferably at the lower secondary level, and feel confident handling several parallel tasks and processes simultaneously. Experience in staffing planning and coordinating substitute management is important for the role. You work independently, structured, and thrive in a high-paced environment where conditions can sometimes change quickly.

You have good digital competence and use computers and digital tools as a natural part of your work. Very good knowledge of Excel is a requirement, and if you also have experience with school systems such as IST, Self-service, VIP, Skola24, or Haldor, we consider it a merit. Experience with grade catalogs, diary registration, and archiving is also considered a merit.

To succeed in the role, you are service-oriented, responsible, and have an easy time building good relationships with both colleagues, students, and guardians. You are driven, solution-oriented, and have the ability to prioritize your work effectively. You express yourself well in Swedish, both orally and in writing.

We offer

Önstaskolan is a comprehensive school with operations from grade 7 to 9, located at Önsta Center in the northern part of Västerås. Approximately 450 students and 60 staff members are here. At Önstaskolan, there are many adults around the students. Safety surveys conducted each term show that students are happy and are seen by many adults during the school day. The common Café located in the middle of the school is a natural meeting place during breaks. Önstaskolan also includes adapted comprehensive school for grades 7-9.

Read more about us at www.vasteras.se/onstaskolan (https://www.vasteras.se/onstaskolan)

Here you become part of something bigger! With warmth and respect, we show initiative in the big and small things. We live our values in our interactions with each other and those we serve. Every day, all year round, we ensure that Västerås functions. Together with your approx. 11,500 colleagues around the city, you get Sweden's most important job.

Read more about opportunities, career paths, and our offer here: https://www.vasteras.se/jobbochkarriar (https://www.vasteras.se/jobbochkarriar)

Other information

Before you can be employed, you need to show a clean extract from the police criminal record.

In connection with the interview, you need to prove your citizenship. You can do this with a passport or alternatively a certificate of personal status together with an ID document. If you are not a citizen of Sweden, the EU, EEA, or Switzerland, you must show that you have a valid work permit or are exempt from the obligation to have a work permit. Employment can only take place after verification of the work permit, which is required according to the Aliens Ordinance.

All offers regarding recruitment and advertising assistance are declined.

Employment type: Permanent position.