Vacant job

About the role

We want to make buying or selling a car as easy as ordering a grocery box online. Do you want to be part of this journey?

We are now looking for a structured, fast, and proactive Flow Coordinator Logistics to join our team in Upplands Väsby.

At our company, many cars enter and leave every month. For everything to function smoothly, each car must constantly move forward at the right pace. Therefore, we are looking for someone who loves structure, has strong follow-up skills, and doesn't let things go until they are resolved.

This is a key role for you who appreciate both systems and real-world momentum. You won't just sit behind a screen following the flow – you will also be out in the operations, following up on-site, addressing issues directly, and ensuring that cars actually get moving.

About the position

As a Flow Coordinator Logistics, you are responsible for ensuring cars do not get stuck in our internal flow. You work closely with logistics, the workshop, and spare parts, and your task is to ensure that every car has a clear next step.

You will work extensively in Airtable, follow up on the status car by car, identify what is standing still, and drive things forward so that the right things happen in the right order. However, the role is also very operational. It is not enough to see in the system that something isn't happening – you need to act directly. If spare parts are not ordered, you follow up on that. If parts have arrived but haven't been picked up, you ensure it gets done. If a car is standing still because no decision has been made, you push the issue forward until the car moves.

This is therefore not a passive administrative role. It is a combination of analysis, structure, and hands-on work where you are expected to be fast, sharp, and make things happen in practice.

Your responsibilities

• Daily follow-up of cars in our logistics and workshop flow
• Ensure no cars are left without activity or a clear plan
• Identify stops, bottlenecks, and missed steps in Airtable
• Drive internal teams so that the next step happens quickly
• Follow up on the ordering, delivery, and pickup of spare parts
• Flag cars where decisions need to be made, such as repair, sale, or auction
• Be out in the operations and follow up on things on-site, not just in the system
• Take quick initiatives when something stands still and get the right people to act directly
• Work closely with incoming cars, workshop, reconditioning, photography, and outgoing deliveries
• Contribute to improving structure, pace, and profitability in the entire car flow

Who we think you are

We believe you are quick-witted, structured, and enjoy when a lot is happening. You like creating order, following up on details, and ensuring things don't fall through the cracks.

At the same time, you are not someone who just observes problems – you act. You are quick on your feet, like moving around in the operations, following up directly with the right people, and creating real momentum. When you see a car standing still, you are not satisfied with just noting it; you do something about it.

We also believe that you:

• Are used to working in systems and are quick to learn new tools
• Have good administrative and analytical skills
• Are meticulous but also fast and pragmatic
• Thrive in a role where you take responsibility and create momentum
• Like having many contact points during a workday
• Are fearless, proactive, and comfortable pushing others when necessary
• Enjoy a role that is both desk and floor

Experience from the automotive industry, logistics, workshop, planning, coordination, or operations is advantageous, but the right drive, structure, and personality weigh heavily.

Why Bilsmidigt?

Bilsmidigt is a fast-growing digital car company that wants to change how people buy and sell cars in Sweden. We offer free home delivery and a 14-day open return policy throughout Sweden, and we are constantly building smarter systems and processes to grow quickly with high quality.

With us, you get:

• An important role in a company with high tempo and big ambitions
• The opportunity to make a real impact
• The chance to help build structure in a growing team
• A daily routine where your work makes a big difference immediately

Location

Upplands Väsby

Open to all
We focus on your competence, not your other prerequisites. We are open to adapting the role or workplace to your needs.